Assistant Site Manager

OneOncology; Brighton (CO); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Tuition reimbursement

Paid time off

Employee assistance programs

Corporate discounts

Job summary

Colorado Urology is seeking an Assistant Site Manager to support the office with minimal supervision. You will help manage daily operations, ensure high standards of patient care, and assist with budget oversight, staffing, and staff development.

Responsibilities include scheduling, handling paperwork, billing, entering data into EHR, and coordinating with physicians. Travel 25% regionally; pay range $27–$29 per hour, full-time, on-site in the Denver metro area.

Qualifications

• High school diploma or GED required.
• 2+ years of front office experience, preferably in a medical setting.
• 1-2 years of supervisory experience, preferably in a medical setting.
• Excellent customer service skills.
• Proficient knowledge of Medical Terminology; ICD-9 and CPT-4 codes.
• Strong written, typing, verbal, and interpersonal skills.
• Proficient computer software and database skills.
• Strong attention to detail.
• Ability to multi-task, problem-solve, and work in a fast-paced environment.
• Outstanding coaching skills with the ability to assist Site Manager with leading staff.
• Must demonstrate a caring, compassionate, and patient attitude.

Responsibilities

• Coordinates the daily administrative duties of the site on a day-to-day basis.
• Develop, implement, and revise policies and procedures to assure high standards of patient care.
• Assist with P&L, including accountability to budget management.
• Assist in training qualified team members, serving as catalyst and mentor for productivity and morale.
• Supervise office staff and coordinate with Site Manager on performance feedback and actions.
• Conduct regular staff meetings to communicate ideas, resolve problems, and obtain feedback.
• Respond to grievances and inquiries, seeking assistance from the Site Manager when necessary.
• Create a positive and professional first impression for the practice and show a 'we care' attitude.
• Schedule appointments and assist with testing directed by the physician.
• Ensure all required patient paperwork is compiled for that day’s appointments.
• Collect co-pays and past balances, enter batches in Practice Management.
• Enter demographics and clinical information into Practice Management and EHR.
• Scan licenses and insurance cards into Ntierprise.
• Verify referrals are obtained, scanned into the EMR, and linked to appointments.
• Reconcile payment batches daily and forward to Site Manager.
• Schedule follow-up procedures and coordinate local ASC cases.
• Assist patients with Phreesia registration.

Skills

Customer service

Medical terminology

Communication skills

Typing speed

Computer skills

Attention to detail

Multitasking

Coaching

Compassionate attitude

Education

High school diploma or GED

Job description

Why Join Us?

At Colorado Urology, we believe our people are the foundation of our success. When you join our team, you become part of an organization committed to exceptional patient care, clinical excellence, innovation, and continuous growth. We foster a collaborative and supportive culture where employees are valued, empowered, and encouraged to make a meaningful impact every day. Whether you're just starting your career or looking to take the next step professionally, you'll find opportunities to learn, grow, and thrive while helping improve the lives of the patients and communities we serve. We offer competitive compensation and a healthy work-life balance, allowing you to enjoy your evenings and weekends. Employees also enjoy an outstanding benefits package, including health, dental, and vision insurance, tuition reimbursement, employee assistance programs, corporate discounts, paid time off, and much more. At Colorado Urology, you'll find more than a job, you'll find a rewarding career with purpose.

Job Description:

The Assistant Site Manager provides support for the office independently and with minimal supervision. Performs other diverse duties as requested or required under the general and direct supervision of the site manager.

Responsibilities

• Management Coordinates the daily administrative duties of the site on a day-to-day basis.
• Assist in developing, implementing, and revising policies and procedures to assure that everyone within their office adheres to the high standards of patient care expected.
• Assist with P&L, including accountability to associated budget management.
• Assists in training qualified team members, serving as a catalyst and mentor for motivating productivity, innovation, high employee morale, and commitment to the organization.
• Directly supervises office team members and proactively manages their performance and development, coordinating with the Site Manager as it relates to performance feedback, appraisals, and corrective actions.
• Assist in conducting regular staff meetings to communicate new ideas, resolve problems, obtain feedback, and maintain the staff's overall effectiveness.
• Acts as the Office Ambassador by responding to doctor, patient, and employee grievances, complaints, and inquiries and seeks assistance, when necessary, from the Site Manager.

Administrative/Clerical

• To create a positive and professional first impression for the practice and to show the patients a “we care” attitude.
• Schedule appointments and assist with the scheduling of any additional testing directed by the physician.
• Ensure all required patient paperwork is compiled for that day’s appointments.
• Collect co-pays and past balances at the time of check-in and enter the batch for the day in Practice Management.
• Reviews for completeness and accuracy and then enters required patient demographics and clinical information into Practice Management and EHR.
• Scan the patient’s driver’s license and insurance card(s) front and back into Ntierprise.
• Ensure that all required referrals are obtained, scanned into the EMR, and linked to that day’s appointment within Practice Management.
• Reconcile payment batches at the end of every day and turn them into Site Manager.
• Schedule follow-up procedures and coordinate any local ASC cases.
• Assist patients with the completion of the Phreesia registration system.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Qualifications

• Minimum High School Diploma or GED required.
• Minimum of two (2) years of front office experience, preferably in a medical setting.
• 1-2 years of supervisory experience is strongly suggested, preferably in a medical setting.
• Excellent customer service skills.
• Proficient knowledge of Medical Terminology; ICD-9 and CPT-4 Codes.
• Strong written, typing, verbal, and interpersonal skills.
• Proficient computer software and database skills.
• Strong attention to detail.
• Ability to multi-task, problem-solve, and work in a fast-paced environment.
• Outstanding coaching skills with the ability to assist Site Manager with leading staff to success.
• Must demonstrate a caring, compassionate, and patient attitude.

Travel:

25% travel required within the geographic region.

Job Type:

Full-Time

Pay Range:

$27.00 - $29.00 per hour Actual compensation offered to candidates is based on work experience, education, skill level, and geographic location. Compensation may vary depending on the state or region in which the position is located, in accordance with applicable laws.

Position Status:

This position has no close date. Applications will be accepted until an offer has been extended and accepted.

Equal Opportunity Employer:

Our Practice is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability, veteran status, or sexual orientation. The successful candidate(s) for any UUG position will be subject to a pre-employment background check.

Colorado Urology is one of the regions premier urology practices, delivering comprehensive, patient-centered care across the Denver metropolitan area. Guided by a commitment to innovation, clinical excellence, and compassion, our team is dedicated to improving the lives of those we serve. Join us and discover a rewarding career where you can grow professionally, make a lasting impact, and help shape the future of urologic care.