Academic Department Coordinator - Earth & Environment and Business, Organizations and Society

Diplomatic Congress of Franklin & Marshall College; Earth (TX); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition benefits

Retirement contributions

Campus facilities access

Job summary

Franklin & Marshall College is seeking an Academic Department Coordinator for Earth & Environment and Business, Organizations and Society. This full-time, 10-month position oversees administrative tasks, budgeting support, and coordination of faculty hiring and department events at the Lancaster, PA campus.

The role reports to the department chairs and requires strong organizational and communication skills, plus proficiency in Google Suite and MS Office.

Qualifications

• High School Diploma or GED.
• At least 1 year of administrative and/or secretarial experience at a professional level.
• Intermediate level of proficiency with Google Suite and/or Microsoft Office Suite.
• Ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Responsibilities

• Coordinate daily office workflow, prioritize, organize and complete routine administrative tasks by updating and maintaining department files, databases; researching, compiling and generating reports; responding to inquiries and answering phone calls; preparing and distributing correspondence, memos, mailings, schedules, exams and manuscripts; monitor and maintain office equipment and department facilities and spaces. Serve as a department liaison to other departments and offices along with off-campus vendors.
• Provide the department chair with administrative support by monitoring department operating budget and monthly reconciliation. Provide detailed support of the new faculty search process. Track search related expenditures and maintain the recruiting database. Assist new chairs as a resource for prior department history, academic year cycle of events, trends and traditions. Process paperwork for new majors and minors. Research, compile and generate reports as requested by chair.
• Support faculty and department by maintaining and organizing a calendar of department events; coordinate department meetings, luncheons, receptions, and guest speakers. Create department promotional materials and maintain the department website. Supervise student employees and provide administrative assistance to student organizations and clubs. Prepare purchase orders, process reimbursements and reconcile P-card purchases.
• Provide and support coordination of new faculty hiring and onboarding processes. Support faculty with the development of department course schedules, assist with publications and order textbooks. Coordinate travel arrangements for faculty. Prepare library reserve lists for faculty each semester and serve as a liaison between libraries and department faculty; prepare materials for senior, interim and tenure reviews.
• All other duties as assigned.

Skills

Google Suite

Microsoft Office

Communication

Interpersonal skills

Team collaboration

Education

High School Diploma or GED

Tools

Google Docs

Gmail

Google Sheets

Google Slides

Google Drive

Job description

Franklin & Marshall College Job Posting: Academic Department Coordinator - Earth & Environment and Business, Organizations and Society

Category: Academic Affairs Subscribe: New Job Alerts

RSS Job Feed Department: Earth and Environment Locations: Lancaster, PA Posted: Oct 26, 2026 Closes: Open Until Filled Type: Full-time Non-Exempt Position ID: 206111

About Franklin & Marshall College:

Franklin & Marshall College, founded in 1787, is a residential college dedicated to excellence in undergraduate liberal arts education. The College thrives on forward-thinking growth, guided by a comprehensive new strategic plan currently under development. This vision animates dynamic new programs like the Venture and Impact Studio, which fosters student entrepreneurship, and the Mehlman Leadership and Performance Institute, which develops the next generation of leaders. Located in the city of Lancaster, the College integrates with the broader community, with the most recent example being a landmark eight-year partnership anchoring the college's baseball program at the professional Lancaster Stormers stadium.

Exceptional Employee Benefits

We support our staff with a competitive total rewards program designed to provide exceptional work-life harmony. Employees receive a generous 10% employer retirement contribution, alongside comprehensive medical, dental, and life insurance coverage plans. To support your family, the college provides valuable tuition benefits for eligible dependents, while also offering generous paid vacation allocations and recognized holiday closures to ensure ample time for rest and recovery.

Job Description

Franklin & Marshall College is recruiting for a full-time, 10 month Academic Department Coordinator - Earth & Environment and Business, Organizations and Society.

Job Details

• Location: F&M Campus - Lancaster, PA
• Classification: Full-time, Non-Exempt
• Schedule: 40 hours, Monday - Friday. 10-month position.
• Reports to: Department Chair, Earth and Environment; Department Chair, Business, Organizations and Society.
• Department: Earth and Environment; Business, Organizations and Society.
• Approved Hourly Rate: $19.32/hour

Essential Functions

• Coordinate daily office workflow, prioritize, organize and complete routine administrative tasks by updating and maintaining department files, databases; researching, compiling and generating reports; responding to inquiries and answering phone calls; preparing and distributing correspondence, memos, mailings, schedules, exams and manuscripts; monitor and maintain office equipment and department facilities and spaces. Serve as a department liaison to other departments and offices along with off-campus vendors.
• Provide the department chair with administrative support by monitoring department operating budget and monthly reconciliation. Provide detailed support of the new faculty search process. Track search related expenditures and maintain the recruiting database. Assist new chairs as a resource for prior department history, academic year cycle of events, trends and traditions. Process paperwork for new majors and minors. Research, compile and generate reports as requested by chair.
• Support faculty and department by maintaining and organizing a calendar of department events; coordinate department meetings, luncheons, receptions, and guest speakers. Create department promotional materials and maintain the department website. Supervise student employees and provide administrative assistance to student organizations and clubs. Prepare purchase orders, process reimbursements and reconcile P-card purchases.
• Provide and support coordination of new faculty hiring and onboarding processes. Support faculty with the development of department course schedules, assist with publications and order textbooks. Coordinate travel arrangements for faculty. Prepare library reserve lists for faculty each semester and serve as a liaison between libraries and department faculty; prepare materials for senior, interim and tenure reviews.
• All other duties as assigned.

Requirements

Minimum Qualifications

• High School Diploma or GED.
• At least 1 year of administrative and/or secretarial experience at a professional level.
• Intermediate level of proficiency with Google Suite and/or Microsoft Office Suite.
• Ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Additional Information

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.

Franklin &Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.