Assistant Registrar, Partner Loan Network

awe; Bentonville (AR); On-site; USD 35,000 - 41,000; Full time

Job summary

Art Bridges Foundation is seeking an Assistant Registrar, Partner Loan Network in Bentonville, AR to manage registration duties and loans for the PLN portfolio. You will coordinate with partner museums, shippers, and internal teams to safeguard artworks and ensure timely movement.

The role emphasizes strong organizational, communication, and project management skills, attention to detail, and the ability to handle multiple priorities while maintaining accurate records in the collections

Qualifications

• Bachelor's degree in fine art, art history, museum studies, arts administration, or a related field is required.
• Master's degree or progress toward a master's degree preferred.
• 2-3 years of experience in museum registration, exhibition or art loan administration, or a related field.
• Experience in a museum, foundation, art gallery, or similar organization preferred.

Responsibilities

• Serve as a primary registration contact for the Partner Loan Network loans within the assigned portfolio.
• Prepare materials for external use, including crate lists, packing notes, and handling instructions.
• Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
• Collaborate with partners and oversee packing, crating, and shipping logistics, ensuring adherence to museum and conservation standards.
• Book and oversee contractors and vendors for PLN related projects.
• Monitor and enforce environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project related activities.
• Condition report artworks and monitor them for changes.
• Review facility reports and make recommendations for potential loans.
• Review and approve venue layouts and security arrangements.
• Manage and maintain accurate records in the collections management system.
• Manage and maintain project information, timelines, and updates using established project management tools.
• Maintain detailed project files and ensure accurate and organized digital recordkeeping.
• Collaborate with internal and external colleagues to assemble and disseminate exhibition materials and reports.
• Attend meetings, contribute to agendas, and share project updates with stakeholders.
• Travel independently to courier artworks and oversee artwork installation and deinstallation.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

Skills

Organizational skills

Communication skills

Project management

Attention to detail

Judgment

Education

Bachelor's degree in fine art or related field

Master's degree preferred

Job description

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects-impacting more than 5.3 million people across 49 states and Puerto Rico-to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

Job Description:

Job Title: Assistant Registrar, Partner Loan Network

Reports To: Head Registrar

FLSA Classification: Non-Exempt

Salary range: $25.75 - $29.50/hour

Location: Bentonville, Arkansas (On-site)

Date Reviewed: 10/04/2026

About Art Bridges Foundation

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Founded in 2017, Art Bridges creates and supports projects that share works of American art with communities across the United States and its territories. Art Bridges partners with a growing network of over 300 museums-impacting 25 million people nationwide-to provide financial and strategic support for exhibitions, collection loans, and programs designed to educate, inspire, and deepen engagement with local communities. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

For more information, visit artbridgesfoundation.org.

About the Position

The Assistant Registrar, Partner Loan Network supports the Partner Loan Network (PLN) program and its strategic initiatives, working closely with institutional partners and Art Bridges' team members. This role supports and implements all registration duties and logistics for Art Bridges' Partner Loan Network within an assigned portfolio, ensuring the safe and timely movement of artworks between partner museums. Working closely with partner institutions, shippers, couriers, and internal teams, the assistant registrar tracks project timelines, maintains accurate records in registration databases, and resolves logistical challenges to keep loans on schedule. This position plays a key role in safeguarding artworks and supporting Art Bridges' mission to expand access to American art.

Success in this role requires strong organizational, communication, and project management skills, along with attention to detail and sound judgment. The role requires the ability to manage multiple priorities, build effective working relationships with internal and external partners, and maintain high standards of care, accuracy, and accountability.

Essential Duties and Responsibilities

• Serve as a primary registration contact for the Partner Loan Network (PLN) loans within the assigned portfolio.
• Prepare materials for external use, including crate lists, packing notes, and handling instructions.
• Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
• Collaborate with partners and oversee packing, crating, and shipping logistics, ensuring adherence to museum and conservation standards.
• Book and oversee contractors and vendors for PLN related projects.
• Monitor and enforce environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project related activities.
• Condition report artworks and monitor them for changes.
• Review facility reports and make recommendations for potential loans.
• Review and approve venue layouts and security arrangements.
• Manage and maintain accurate records in the collections management system.
• Manage and maintain project information, timelines, and updates using established project management tools.
• Maintain detailed project files and ensure accurate and organized digital recordkeeping.
• Collaborate with internal and external colleagues to assemble and disseminate exhibition materials and reports.
• Attend meetings, contribute to agendas, and share project updates with stakeholders.
• Travel independently to courier artworks and oversee artwork installation and deinstallation.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

Qualifications and Requirements

Bachelor's degree in fine art, art history, museum studies, arts administration, or a related field required. Master's degree or progress toward a master's degree in a related field preferred.

2-3 years of experience in museum registration, exhibition or art loan administration, or a related field. Experience in a museum, foundation, art gallery, or similar organization pref