Art Loans Registrar – Partner Network Coordinator

awe; Bentonville (AR); On-site; USD 35,000 - 41,000; Full time

Job summary

Art Bridges Foundation is seeking an Assistant Registrar, Partner Loan Network in Bentonville, AR to manage registration duties and loans for the PLN portfolio. You will coordinate with partner museums, shippers, and internal teams to safeguard artworks and ensure timely movement.

The role emphasizes strong organizational, communication, and project management skills, attention to detail, and the ability to handle multiple priorities while maintaining accurate records in the collections

Qualifications

• Bachelor's degree in fine art, art history, museum studies, arts administration, or a related field is required.
• Master's degree or progress toward a master's degree preferred.
• 2-3 years of experience in museum registration, exhibition or art loan administration, or a related field.
• Experience in a museum, foundation, art gallery, or similar organization preferred.

Responsibilities

• Serve as a primary registration contact for the Partner Loan Network loans within the assigned portfolio.
• Prepare materials for external use, including crate lists, packing notes, and handling instructions.
• Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
• Collaborate with partners and oversee packing, crating, and shipping logistics, ensuring adherence to museum and conservation standards.
• Book and oversee contractors and vendors for PLN related projects.
• Monitor and enforce environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project related activities.
• Condition report artworks and monitor them for changes.
• Review facility reports and make recommendations for potential loans.
• Review and approve venue layouts and security arrangements.
• Manage and maintain accurate records in the collections management system.
• Manage and maintain project information, timelines, and updates using established project management tools.
• Maintain detailed project files and ensure accurate and organized digital recordkeeping.
• Collaborate with internal and external colleagues to assemble and disseminate exhibition materials and reports.
• Attend meetings, contribute to agendas, and share project updates with stakeholders.
• Travel independently to courier artworks and oversee artwork installation and deinstallation.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

Skills

Organizational skills

Communication skills

Project management

Attention to detail

Judgment

Education

Bachelor's degree in fine art or related field

Master's degree preferred

Job description

Art Bridges Foundation is seeking an Assistant Registrar, Partner Loan Network in Bentonville, AR to manage registration duties and loans for the PLN portfolio. You will coordinate with partner museums, shippers, and internal teams to safeguard artworks and ensure timely movement.

The role emphasizes strong organizational, communication, and project management skills, attention to detail, and the ability to handle multiple priorities while maintaining accurate records in the collections