Assistant Registrar, Academic Systems and Technology

Jacksonville State University; Jacksonville (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Jacksonville State University is seeking an Assistant Registrar, Academic Systems and Technology. This role is the system administrator for the Registrar’s Office, managing DegreeWorks, Courseleaf, Banner, and related systems.

You will plan, develop, implement, document, and maintain these systems while ensuring data integrity and compliance with university regulations. The position focuses on analysis, design, and implementation of new technologies, plus continuous improvement of existing ones;

Qualifications

• Bachelor’s degree required.
• At least 2 years of higher education experience or related field.
• Coding/Scribing knowledge required.
• Preferred: advanced coding/scribing experience (SQL, PostgreSQL, Python).
• Experience with degree audit systems and supervisory experience is a plus.

Responsibilities

• Maintains integrity of undergraduate degree programs across Banner and degree audit systems; updates accurately per academic regulations.
• Updates Courseleaf catalog information and verifies curricula changes; archives revisions.
• Verifies and updates undergraduate course substitutions within Degree Works.
• Assist with system implementation and testing; communicate issues to IT.
• Serve as degree audit liaison between advisors, departments and Registrar’s Office.

Skills

Coding/Scribing knowledge

Education

Bachelor’s Degree

Master’s/Bachelor’s degree in Computer Science or related field

Tools

DegreeWorks

Courseleaf

Banner

SQL

PostgreSQL

Python

Ellucian

Job description

Department:

Registrar's Office

Work Hours:

8:00 am – 4:30 pm Monday-Friday, some evenings and weekends required

Anticipated Start Date:

January 4, 2027

Job Summary:

The Assistant Registrar, Academic Systems and Technology is the system administrator for the Registrar’s Office: Degreeworks, Courseleaf, etc. This position plans, develops, implements, documents, and maintains each of these systems while ensuring the integrity/accuracy of the data. The Assistant Registrar will be in charge of analysis, design, and implementation of new technologies and the continuous improvement of existing ones.

Duties and Responsibilities:

• Maintains the integrity of undergraduate degree programs by understanding the information contained in various banner modules and degree audit system, and change, correct, or modify the information accurately and in compliance with the University’s academic regulations.
• Updates Courseleaf catalog information accurately and timely. Verifies Curricula changes in Banner and Courseleaf inclusive of all course description revisions, prerequisite changes, corequisite changes, grade mode changes, level changes, schedule type changes, etc. Archives curricula changes.
• Verifies and updates the undergraduate course substitutions for all undergraduate academic programs within Degree Works.
• Assists with the implementation of new systems and testing of systems upgrades by inputting data in the TEST environment and verifying data in Production. Informs IT of any possible issues or concerns.
• Serves as degree audit liaison between advisors, departments, Colleges and Registrar’s Office.
• Provides training and support to the academic departments' end users and to the Technology and Data Coordinator.
• Supervises the Technology and Data Coordinator position.
• Extracts, transforms, and loads data on multiple database and software platforms ensuring the integrity of the data. Analyzes and reports data for informed decision making.
• Develops and maintains standard operation procedures for systems and processes.
• Assists with event functions such as commencement and preview days.
• Inputs assigned changes to the students’ major/field of study, minor, concentration and catalog year.
• Attends trainings, workshops, and conferences, as budget allows, to stay up-to-date on current practices and software/system updates.
• Complies with University, State, and Federal regulations, including FERPA.
• Performs other duties as assigned

Required Minimum Qualifications:

• Bachelor’s Degree
• at least 2 years of higher education experience or related field
• Coding/Scribing knowledge

Preferred Qualifications:

• Master’s/Bachelor’s degree in Computer Science or related field
• Advanced coding/scribing experience (SQL, Post gre SQL, Python, etc)
• degree audit experience
• Supervisory experience
• Ellucian experience

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  • Alabama Teacher’s Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.