Administrative Assistant, CHPW

Jacksonville State University; Jacksonville (AL); On-site; USD 32,000 - 40,000; Full time

Job summary

Jacksonville State University seeks an Administrative Assistant to provide and coordinate administrative support to the College of Health Professions and Wellness. Under supervision of the Associate Dean, you will manage daily office operations and support across departments.

The role requires at least two years of clerical experience, a high school diploma, and strong organization, communication, and data handling skills. Some evenings or weekend work may be required.

Qualifications

• High School diploma or equivalent.
• At least two (2) years full time equivalent experience in clerical or administrative support.

Responsibilities

• Provides administrative support to the College of Health Professions and Wellness.
• Manages the operational details of the School of Nursing.
• Develops and refines work routine and carries out assignments through to completion with only unusually important or complicated tasks reviewed in detail.
• Oversees and helps establish/maintain filing systems.
• Compiles data and numbers to incorporate into various reports.
• Collaborates with various departments across campus to ensure student success.
• Prepares forms, reports, or other materials requiring specific knowledge of methods, procedures, policies, or other information.
• Sends out recruitment emails and responds to program inquiries.
• Organizes correspondence requiring attention of supervisor; independently answers correspondence calling for standard information or materials and completes routine forms.
• Receives, screens, and routes visitors; answers routine inquiries by phone, email or in person.
• Receives, sorts according to content and delivers mail.
• Maintains inventory of office supplies and materials.
• Sends out mass emails to students about general information regarding scholarships, upcoming events, etc.
• May supervise student workers.
• Verifies student payroll, addresses concerns directly with payroll for a solution.
• Provides assistance to other administrative supports roles within the School as needed.
• Performs other duties as assigned.

Skills

Administrative support

Communication

Organization

Data handling

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Department:

College of Health Professions and Wellness

Work Hours:

8:00 a.m. - 4:30 p.m., Monday - Friday, some evening and weekends as needed

Anticipated Start Date:

October 19, 2026

Salary:

$36,000.00

Job Summary:

Under supervision of the Associate Dean, the Administrative Assistant provides and coordinates administrative support to the College of Health Professions and Wellness.

Duties and Responsibilities:

• Provides administrative support to the College of Health Professions and Wellness Associate Dean.


• Manages the operational details of the School of Nursing.


• Develops and refines work routine and carries out assignments through to completion with only unusually important or complicated tasks reviewed in detail.


• Oversees and helps establish/maintain filing systems.


• Compiles data and numbers to incorporate into various reports.


• Collaborates with various departments across campus to ensure student success.


• Prepares forms, reports, or other materials requiring specific knowledge of methods, procedures, policies, or other information.


• Sends out recruitment emails and responds to program inquiries.


• Organizes correspondence requiring attention of supervisor; independently answers correspondence calling for standard information or materials and completes routine forms.


• Receives, screens, and routes visitors; answers routine inquiries by phone, email or in person.


• Receives, sorts according to content and delivers mail.


• Maintains inventory of office supplies and materials.


• Sends out mass emails to students about general information regarding scholarships, upcoming events, etc.


• May supervise student workers.


• Verifies student payroll, addresses concerns directly with payroll for a solution.


• Provides assistance to other administrative supports roles within the School as needed.


• Performs other duties as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent


• At least two (2) years full time equivalent experience in clerical or administrative support

Required Documents:

1. Cover Letter


2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  
  
  
  • Alabama Teacher’s Retirement System (TRS)
  
  
  • RSA-1 Deferred Compensation
  
  
  • 403-B Retirement Annuity (TIAA)
  
  
  
  


• Health Insurance
  
  
  
  • Medical (PEEHIP)
  
  
  • Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
  
  
  
  


• Long-term disability and life insurance


• Tuition assistance


• Paid and unpaid leave


• Employee Assistance Program


• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity:

Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.