Academic Technology and Data Coordinator

Jacksonville State University; Jacksonville (AL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Retirement plans

Health insurance

Life insurance

Tuition assistance

Paid leave

Employee Assistance Program

Prescription assistance

Job summary

Jacksonville State University is seeking an Academic Technology and Data Coordinator in the Registrar's Office to manage completion initiatives across Degree Works, SmartPlan, and related systems. The role focuses on planning, implementing, testing, documenting, and maintaining technologies while ensuring data integrity and accurate reporting.

The coordinator will participate on the completion initiatives team, drive analysis and design for new tools, and contribute to continuous improvement

Qualifications

• Bachelor’s Degree required.
• At least 2 years of higher education experience or related field.
• Coding/Scribing knowledge required.

Responsibilities

• Assist with maintaining the integrity of degree programs by understanding information in banner modules and degree audit systems, and modify data accurately and in compliance with university regulations.
• Assist with implementing and testing new systems and upgrades by inputting data in TEST environment and verifying data in Production, collaborating with IT on issues.
• Lead implementation of Credit Predictor Pro and other technologies relevant to completion initiatives.
• Serve on the implementation team for SmartPlan and SmartPlan Award for completion initiatives.
• Update Courseleaf catalog information by verifying Curricula changes in Banner and Courseleaf across linked technologies related to CHEER Completion Initiative.
• Help maintain standard operating procedures for systems and processes related to CHEER Completion Initiative.
• Extract, transform, and load data across databases ensuring data integrity for completion initiatives.
• Analyze end-of-term data for completers: retention, grade distribution, etc.
• Comply with University, State, and Federal regulations, including FERPA.
• Attend trainings to stay current on Degree Works, SmartPlan, and related technologies.
• Perform other duties as assigned in support of CHEER Act funding.

Skills

Coding/Scribing knowledge

Higher education experience

Education

Bachelor’s Degree

Master’s/Bachelor’s degree in Computer Science or related field

Tools

Ellucian

SQL

PostgreSQL

Python

Job description

Department:

Registrar's Office

Work Hours:

8:00 am – 4:30 pm Monday-Friday, some evenings and weekends required

Anticipated Start Date:

January 4, 2027

Job Summary:

The Academic Technology and Data Coordinator is a Registrar system administrator for all systems related to completion initiatives: SmartPlan Award, SmartPlan, Credit Predictor Pro, Degreeworks, Courseleaf, etc. The coordinator helps plan, develop, implement, test, document, and maintain each of these systems while ensuring the integrity/accuracy of the data. The Coordinator will serve on the completion initiatives team and will be in charge of analysis, design, and implementation of new technologies and the continuous improvement of existing ones to further the completion initiative.

This position is contingent upon funding.

Special Conditions of Employment

This position is supported through funding provided by the Alabama CHEER Act and related state appropriations. The position plays a role in advancing institutional performance outcomes associated with student success, retention, completion, workforce readiness, and other designated CHEER Act measures. Continuation of the position is dependent upon the continued availability of CHEER Act funding, legislative appropriations, institutional participation, satisfactory performance, and programmatic need. The incumbent is expected to support CHEER Act objectives; maintain documentation necessary for evaluating program effectiveness; collect and report required data; document best practices and continuous improvement efforts; participate in assessment and compliance activities; and perform other duties as assigned in support of University and CHEER Act priorities.

Duties and Responsibilities:

• Assist with maintenance of the integrity of degree programs by understanding the information contained in various banner modules and degree audit system, and change, correct, or modify the information accurately and in compliance with the University’s academic regulations. Serve as a degree audit liaison between Colleges and Registrar’s Office in the completion initiative. Assist with training and support for the end users who will be using the various systems for completion initiatives. Enter and verify course substitutions for academic programs within Degree Works.
• Assist with the implementation of new systems and the testing of systems upgrades by inputting data in the TEST environment and verifying data in Production. Collaborate with IT to resolve any issues or concerns. (i.e. Ellucian SmartPlan, SmartPlan Award, Credit Predictor Pro, etc.)
• Lead implementation of Credit Predictor Pro and other technologies relevant to completion initiatives.
• Serve on the implementation team for SmartPlan and SmartPlan Award for completion initiatives.
• Assist with updating Courseleaf catalog information accurately and timely by verifying Curricula changes in Banner and Courseleaf have been made in all linked technologies relevant to the CHEER Completion Initiative.
• Help with maintaining standard operation procedures for all systems and processes relating to the CHEER Completion Initiative.
• Extract, transform, and load data on multiple database and software platforms ensuring the integrity of the data for completion initiatives.
• Analyze end‑of‑term data for completers – retention, grade distribution, etc.
• Comply with University, State, and Federal regulations, including FERPA.
• Attend trainings and professional development to stay up-to-date on current practices regarding Degree Works, SmartPlan, and other technologies associated with the CHEER completion initiative.
• Perform other duties as assigned relating to completion initiatives and CHEER Act funding.

Required Minimum Qualifications:

• Bachelor’s Degree
• at least 2 years of higher education experience or related field
• Coding/Scribing knowledge

Preferred Qualifications:

• Master’s/Bachelor’s degree in Computer Science or related field
• Experience with Ellucian
• Degree audit experience
• Advanced coding/scribing experience (SQL, Post gre SQL, Python, etc.)

Required Documents:

1. Cover Letter
2. Resume
3. Unofficial Transcripts (official required upon hire)

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  • Alabama Teacher’s Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity

Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.