Assistant Registrar

Central Carolina Technical College; Sumter (SC); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid vacation

Sick leave

Telecommuting options

Job summary

Central Carolina Technical College is seeking an Assistant Registrar to oversee enrollment, graduate reporting, and term processing. The role serves as the records liaison for subpoenas, FOIA, and other requests and may act as Registrar in the supervisor’s absence.

The incumbent will apply FERPA regulations, audit data in the Student Information System, evaluate transfer credits, and coordinate with admissions on placement.

Qualifications

• Must have high school diploma or bachelor’s degree substituted for work experience.
• Experience in business management, public administration, or administrative services preferred.

Responsibilities

• Oversee enrollment and graduate reporting, and term processing.
• Serve as records liaison for subpoenas, FOIA, and other requests.
• Act as Registrar in supervisor's absence.
• Audit data, correct errors, and merge duplicate student records in the SIS.
• Evaluate transcripts for transfer credits and notify students of credits awarded.
• Coordinate with admissions and advisement on placement based on prior coursework.
• Oversee Degree Works administration and system updates, testing, and tickets.
• Collaborate with ILT and departments to reflect catalog changes in Degree Works.

Skills

Data accuracy

Record management

FERPA procedures

Communication with faculty

Education

High school diploma

Bachelor's degree acceptable substitution

Tools

Degree Works

Ellucian Banner

SIS (Student Information System)

Job description

Job ResponsibilitiesPerforms Assistant Registrar duties by overseeing enrollment and graduate reporting, beginning and end of term processing, and course substitutions. Serves as point of contact for subpoenas, FOIA and other records-related request. Serves as acting Registrar in supervisor's absence. Assists faculty and staff in the application of FERPA regulations and best practices in a given situation. Completes data audits, error correction, and merging duplicate student records within the Student Information System. Evaluates post-secondary college transcripts for determination of transfer credits. Collaborates with deans and department chairs regarding transfer equivalencies, when needed. Awards transfer credit and notifies student of awarded credit. Assists admissions coordinators and advisement staff with determining placement based on prior college coursework. Oversees the awarding of advanced standing and proficiency credit. Provides guidance and training to office staff on the intake and determination of placement based on high school transcripts. Ensures authenticity of official high school and official post-secondary transcripts. Serves as the primary administrator for Degree Works, overseeing system operations, running scheduled jobs, submitting and managing Ellucian support tickets, and performing scribing activities to ensure accurate implementation of academic catalog changes. Coordinates with the Information Learning Technologies (ILT) department to manage system updates, troubleshoot issues, and conduct testing following upgrades. Collaborates with academic deans and department chairs to review catalog changes and ensure degree requirements are accurately reflected in Degree Works. Assists with reviewing system documentation and testing Banner upgrades to ensure system accuracy, compatibility, and functionality.Minimum and Additional RequirementsA high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.