Assistant Registrar

Northbridge-University; Orlando (FL); On-site; USD 48,000 - 62,000; Full time

Job summary

Northbridge University in Orlando, FL seeks an Institutional Registrar to oversee academic records, maintain schedule integrity, and ensure confidentiality in line with policies and regulations.

The role involves data entry in the student management system, generating reports, verifying records for admits, and coordinating with Academic, Financial Aid, Bursar and Admissions departments to support student success.

Qualifications

• Associate’s degree required or higher.
• Knowledge of CampusVue, FERPA, and Federal Financial aid preferred.
• Ability to work in a fast-paced environment.
• Willingness to work extended hours including evenings and weekends.

Responsibilities

• Performs data entry in the student management system and maintains/verifies student schedules and statuses.
• Prepares and analyzes statistical data for weekly and historical data reports.
• Verifies and approves academic records of students applying for permission to enter college.
• Performs registration tasks and status changes in a timely manner.
• Ensures schedules meet program requirements and prerequisites.
• Ensures compliance with policies on grades and course audits.
• Updates and maintains graduation dates.
• Reviews transcripts for progress standards and informs Academic staff.
• Assists with honors lists and diplomas as needed.
• Prepares annual course schedules and reviews term offerings.
• Coordinates dissemination of course information and liaises with Academic, Financial Aid, Bursar and Admissions departments.

Skills

Data entry

Academic records management

FERPA compliance

Attention to detail

Education

Associate’s degree in business administration or above

Tools

CampusVue

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Adm Reg Northbridge University - Florida Executive Office Orlando, FL, US

15 days ago Requisition ID: 3867

At Northbridge University, we are looking for a Institutional Registrar!

Summary

The Institutional Registrar is responsible for academic recordkeeping and for ensuring the integrity, quality, accuracy and confidentiality of student records while remaining compliant with all existing policies and procedures including state, federal and accreditation regulations.

Essential duties and responsibilities

• Performs data entry in the student management system and maintains/verifies student schedules and statuses.
• Prepares and analyzes statistical data for weekly and historical data reports.
• Verifies and approves academic records of students applying for permission to enter college.
• Performs in a timely manner: registration (drop/add and withdrawal) and status changes
• Ensures student schedule is within program requirements and pre-requisites are met (when applicable)
• Ensures compliance with institution’s policy on WCFAs, independent study registration, and course audit status.
• Update and maintains graduation dates.
• Ensure compliance with grades institution’s policy. Appropriately re-scheduled F/W grades each quarter.
• Performs review of academic transcripts on a term/modular basis to determine standards of academic progress per student and disseminates this information to the Academic department.
• Assists with honors list.
• Issue official transcripts and order/produce diplomas or delegates the task to a staff member.
• Prepares and maintains annual schedule of courses in addition to term schedules.
• Reviews the course offering per term for potential class cancellations and may make such recommendations.
• Coordinates dissemination of information on courses offered.
• Works as a team member with the Academic, Financial Aid, Bursar and Admissions departments

Qualification/Education

• Associate’s degree in business administration or above
• Knowledge of CampusVue, FERPA, and Federal Financial aid are preferred.
• Ability to work in a fast-paced environment
• Ability to work extended hours (which will include evenings and weekends), in order to meet business objectives.

Why Join Northbridge University?

At Northbridge University, you become part of a community devoted to academic excellence, innovation, and human development. Every employee, from faculty to administrative staff, plays a key role in advancing the growth of our students while enhancing their own professional journey. We foster a culture of teamwork, respect, and ongoing learning, where innovative ideas are welcomed and talent is supported. Our employees enjoy professional growth opportunities, career stability, and the satisfaction of contributing to an organization that changes lives through education.

At Northbridge University, you’re not just building a career, you’re creating a meaningful purpose.

Northbridge University is an Equal Opportunity/Affirmative Action Employer and does not discriminate based on race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state, or local law.

The selected applicant will undergo a background check and educational verification.