Assistant Registrar

Baptist Memorial Health Care; Memphis (TN); On-site; USD 48,000 - 60,000; Full time

Job summary

University in Memphis, TN seeks an Assistant Registrar to lead the Office of the Registrar, ensuring completeness, accuracy, and security of student records. You will assist with class scheduling and classroom assignments, and support grading and registration processes as needed.

The role requires a Bachelor’s degree and 1–2 years in a registrar’s office or similar setting, with strong communication and problem-solving skills. On-site position with regular daytime hours.

Qualifications

• Bachelor’s degree in an appropriate related field.
• Two years in a post-secondary educational setting or one year experience in a collegiate Registrar’s Office.

Responsibilities

• Maintain and ensure accuracy, integrity, and security of student records per FERPA and university policies.
• Assist in preparing and publishing the class schedule and determining classroom assignments with academic deans.
• Process changes in enrollment status including withdrawals and leaves of absence.
• Report enrollment and graduation data to the National Student Clearinghouse and other contracted processes.
• Serve as secondary processor for transcripts and enrollment certification per policies and FERPA guidelines.
• Perform related responsibilities as assigned or directed.

Skills

FERPA compliance

Data integrity

Education

Bachelor’s degree

Job description

This position is fully on-site in Memphis, TN ***

Reports to

Director of Records/Registrar

Job Summary

The Assistant Registrar serves in a leadership role in the Office of the Registrar. Manages and provides leadership for completeness, accuracy, and security of student records. Assists the Registrar in preparing the university class schedule and assignment of classrooms at the University. Assists the Registrar with the processes of grading and registration. Will act in the Registrar’s role when the Registrar is not present or so designates. Under the general supervision of the Director of Records/Registrar, incumbent is responsible for one shift, 8 hours a day, 5 days a week and is subject to hours beyond the normal workday.

Job Responsibilities

• Manages and maintains student academic records ensuring accuracy, integrity and security of those records in compliance with FERPA and University policies; collaborates with financial and admissions staffs, faculty and students to ensure complete and accurate student information records and files.
• Assists the Registrar to prepare and publish the class schedule in coordination with the academic deans and determine classroom scheduling for the academic curriculum.
• Processes changes in student enrollment status including course withdrawals, leaves of absence, and withdrawals from the University.
• Manages the reporting of enrollment and graduation data to the National Student Clearinghouse and other processes contracted for with the Clearinghouse.
• Serves as the secondary processor for the release of official transcripts and certification of enrollment per University policies, Family Educational Rights and Privacy Act of 1974 (FERPA), American Association of College Registrars & Admissions Officers (AACRAO) and Southern Association of College and Schools (SACS) guidelines.
• Performs related responsibilities as assigned or directed.

Minimum Qualifications

Knowledge/Education/Experience:

Bachelor’s degree in an appropriate related field; knowledge and skill in academic records practices and methods; strong computer and statistical reporting skills; excellent verbal and written communications skills; demonstrated service- oriented attitude and ability to problem solve effectively; two (2) years in post-secondary educational setting or one (1) year experience in collegiate Registrar’s Office.