Assistant Real Estate Manager

BG Staffing; Columbus (OH); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Comprehensive medical, dental, vision,

Job summary

BG Staffing seeks an organized Assistant Property Manager for our Columbus office. You will handle tenant relations, vendor coordination, and assist with monthly/quarterly reports. The role includes overseeing maintenance, contract management, and ensuring compliance with corporate policies.

The position focuses on financial duties, budgeting support, and collaboration with the Asset Management team to meet goals.

Qualifications

• Bachelor's degree and 3+ years of related experience or equivalent.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Strong problem-solving and communication skills.
• Ability to identify issues and respond in a timely manner.
• Experience with Yardi is preferred but not essential.

Responsibilities

• Manage tenant and vendor relationships; primary point of contact.
• Oversee construction and capital projects within scope and budget.
• Handle financial duties: invoices, rent, reporting, and variance analysis.
• Review contracts and ensure compliance with legal and corporate standards.
• Perform miscellaneous duties as assigned.

Skills

Customer service

Problem solving

Communication

Time management

Detail orientation

Education

Bachelor's degree in Business/Communications or related field

Tools

Microsoft Excel

Microsoft Outlook

Yardi

Job description

We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager (APM). We offer competitive pay and benefits for this exempt position. This position would work out of our Columbus office (Dublin, OH).

The APM is responsible for addressing and resolving tenant issues and complaints, overseeing any necessary construction, and making recommendations to our Asset Management team. An APM will make decisions with a clear understanding of company policies and procedures, as well as all applicable State and Federal regulatory/compliance requirements.

Areas of responsibility includes answering tenant and vendor calls, dispatching tenant work order requests, assisting with preparation of monthly and quarterly management reports, preparing vendor contracts, processing invoices, and is accountable for achieving established business goals within expected timelines.

Job Responsibilities

Tenant and Vendor Relationships

• Manage tenant and vendor relationships and serve as a primary point of contact
• Address tenant inquiries and conduct regular on-site tenant visits
• Manage preventative maintenance contracts for HVAC per tenant leases through Ravti/Building Engines
• Enter tenant service requests into Facility Manager and track them through to timely completion and work order closeout
• Maintain updated tenant and vendor contact lists
• Write and communicate vendor work schedules
• Complete tenant move-ins and move-outs with all applicable documentation
• Send 60 and 30-day move-out procedure letters
• Show vacant spaces as needed
• Manage utility turn-on and turn-off notices to providers

Construction and Capital Projects

• Manage the workflow of construction and capital projects, ensuring completion within scope, budget, and alignment with portfolio strategic plans
• Partner with construction management to review, document, and disposition all vendor bids appropriately
• Perform property and vacancy inspections with timely and accurate completion

Finances and Reporting

• Manage assigned properties' financial duties, including independent invoice review, processing, and timely payment
• Diagnose and resolve past-due invoices while collaborating with corporate resources on payables issues
• Process and approve expenditures accurately and on schedule
• Direct the rent collection process, ensuring timely payment, posting, and Yardi system updates
• Identify past-due tenants and work to collect outstanding balances through negotiation and payment plans
• Document all collection efforts and results in applicable systems
• Assist with annual budget preparation in collaboration with property management, corporate resources, and senior leadership
• Reconcile, prepare, and execute monthly reports with the property management team
• Prepare accruals for assigned properties
• Prepare OpEx bi-weekly reports on assigned properties with minimal oversight
• Prepare monthly financial variance reporting with documented commentary on budget variances

Compliance and Legal

• Review vendor contracts with judgment and discretion, collaborating with property management and corporate resources to ensure acceptable terms and conditions
• Execute contracts while ensuring all terms and conditions are properly documented
• Track and manage tenant and vendor Certificates of Insurance to ensure full compliance with
• Ensure a safe work environment for tenants and vendors
• Review, execute, and process legal tenant documents and lease-related correspondence from corporate templates, including lease documents and rent commencement agreements

Additional Responsibilities

• Perform miscellaneous job-related duties as assigned or required

Qualifications

• Bachelor's degree from a four-year college or university in Business, Communications, or related field with 3+ years of related experience; OR equivalent combination of education and experience
• Proficiency with Microsoft Suite (Calendar, Outlook, Word, Excel, Teams, etc.)
• Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions
• Strong customer focus with ability to establish tenant service standards and own the
• Proven track record of accuracy and thoroughness; demonstrates commitment to quality improvement and applies feedback to enhance performance
• Effective written and oral communication skills
• Experience with Yardi preferred but not essential
• Experience in commercial real estate preferred

Benefits

• Comprehensive medical, dental, vision, and life insurance