Assistant Public Records Custodian

University of Wisconsin-Madison; Madison (WI); On-site; USD 68,000 - 83,000; Full time

Job summary

The Office of Compliance at the University of Wisconsin-Madison is seeking a Compliance Specialist III to oversee public records and regulatory compliance. The APRC performs administrative duties, reviews requests, and communicates with requesters to ensure lawful and fair processing.

The role requires collaboration across campus partners, training material development, and outreach to promote ethical conduct.

Qualifications

• Minimum 3 years applying complex regulatory frameworks including public policy.
• Effective communication skills with diverse stakeholders.
• Strong interpersonal skills for collaboration across units.
• Ability to work collaboratively within teams and with external partners.
• Attention to detail in reviewing procedures and records.

Responsibilities

• Collaborates with institutional compliance experts to review procedures and lead changes.
• Assists with institution-wide training and outreach.
• Provides consultation to internal and external partners related to Wisconsin public records law.
• Assists leadership with developing and publishing compliance reports per laws and regulations.
• Audits and serves as SME and point of contact for affected units, issuing notices as required.

Skills

Regulatory experience

Communication skills

Interpersonal skills

Collaborative work

Attention to detail

Education

Bachelor's Degree

Job description

Salary

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Job Category

Academic Staff

Employment Type

Regular

Job Profile

Compliance Specialist III

Job Summary

The University of Wisconsin-Madison, the flagship campus of the University of Wisconsin System, is a research-intensive university serving approximately 51,000 students and employing more than 24,000 faculty and staff members. UW-Madison is an agency subject to the Wisconsin Public Records Law. The Office of Compliance provides program oversight for the Americans with Disabilities Act (ADA), Health Insurance Portability and Accountability Act (HIPAA Privacy), Title IX of the Education Amendments, the Wisconsin Public Records Law, data privacy, and for fair and impartial protected class discrimination complaint investigations. The Office collaborates with campus partners to mitigate compliance risk and promote ethical conduct throughout the university community. Situated in the Office of Compliance, the Assistant Public Records Custodian (APRC) reports to the Public Records Custodian, who serves as the institutional lead for public records compliance to fulfill the university’s obligations under the Wisconsin Public Records Law. The APRC performs administrative duties associated with the receipt and processing of public records requests; works closely with requesters to ensure appropriate communication; reviews, redacts, and releases public records in accordance with the law, and assists the Public Records Custodian to ensure a consistent and fair process. Additionally the APRC provides guidance and consultation to campus partners and stakeholders regarding public records requests; monitors institutional risk; and communicates risk and remediation strategies to leadership to ensure compliance. The APRC works collaboratively with a number of campus partners including the Office of Legal Affairs, Office of the Chancellor, Business Services, research units, and other units across the institution. The APRC will also assist with creating training materials, and engaging in outreach and office development in support of the Public Records unit. This is a majority in-person work position, with one day per week of remote work. The successful candidate must be able to work in person at UW-Madison within 6 months of hire.

Key Job Responsibilities

• Collaborates with other institutional compliance subject matterexperts to review procedures and make change recommendations toleadership
• Assists with institution wide training and outreach
• Provides consultation to internal and external partners relatedto the Wisconsin public records law
• Assists leadership with developing and publishing compliancereports in accordance with established laws and regulations
• Audits and serves as a subject matter expert and point ofcontact for potentially affected units and affiliatedorganizations, ensuring appropriate notices are issued relating tocompliance

Department

Office of Compliance

Compensation

Minimum $75,000, depending on qualifications.

Required Qualifications

• Minimum 3 years applying complex regulatory frameworksincluding public policy
• Effective communication skills
• Strong interpersonal skills
• Ability to work collaboratively
• Attention to detail

Preferred Qualifications

• Experience interpreting the Wisconsin Public Records Law
• Understanding of HIPAA, FERPA, or other laws impacting highereducation records
• Experience in a higher education setting

Education

Bachelor's Degree required

Contact Information

Karen Aune, [e-mail]

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the HumanResources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.