Assistant Property Manager Property Manager

ESRA Management; New York (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a boutique family-owned real estate management firm as an Assistant Property Manager. This role involves managing a portfolio of buildings, ensuring smooth operations through effective communication with tenants and vendors. You will handle administrative tasks, oversee facility maintenance, and contribute to the growth of the company. With a focus on organization and interpersonal skills, this position offers the chance to make a significant impact in a supportive environment. If you are motivated and detail-oriented, this is a wonderful opportunity to advance your career in property management.

Benefits

401(k)

401(k) matching

Bonus based on performance

Health insurance

Paid time off

Qualifications

• High school diploma required; degree in business or real estate preferred.
• 1-3 years of experience in property management or real estate.

Responsibilities

• Assist in managing building occupancy and maintenance.
• Communicate with tenants and coordinate maintenance needs.
• Collect monthly fees and maintain records of payments.

Skills

Excellent communication and interpersonal skills

Detail-oriented and highly organized

Strong customer service skills

Time management

Critical thinking and problem-solving skills

Understanding of anti-discrimination housing laws

Bilingual English/Spanish

Education

High school diploma or equivalent

Bachelor’s degree in business, management, or real estate

Tools

Microsoft Office

Basic bookkeeping skills

Job description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Health insurance
• Paid time off

We are a boutique family-owned Real Estate management and brokerage firm that focuses on Harlem, Northern Manhattan, and the Bronx. The Management portfolio includes condos, cooperatives, and multifamily apartment buildings. We are a seasoned company and have been in business since 1926.

Our Management team is seeking an Assistant Property Manager/Property Manager that will be directly responsible for assisting in the management of a portfolio of buildings. A specific focus will be on adhering to day-to-day interaction with vendors, residents, and staff.

We are looking for an organized and motivated person to be a contributor to our team and a part of the growth of our company. In this role, you will report to the Senior Property Manager on staff and perform administrative and organizational duties such as liaising with residents, collecting rent, doing basic bookkeeping, compliance with lease renewals, property registrations, organizing property viewings, and overseeing facility maintenance.

To be successful as an Assistant Property Manager, you should have excellent organizational and interpersonal skills. An outstanding candidate will also have a talent for business management and distinguished conflict resolution skills.

Assistant Property Manager Job Responsibilities:

• Assists in managing all aspects of a building’s occupancy and maintenance.
• Communicates with tenants regarding property-related issues.
• Coordinates with tenants and third parties to address maintenance and facility needs.
• Collaborates with the property management team to produce advertising materials.
• Collects monthly fees and maintains records of payments and rental activity.
• Coordinates with outside vendors to arrange for repairs, maintenance, landscaping, security, and other services.
• Investigates and helps to resolve complaints, disturbances, and violations.
• Contributes to team efforts by accomplishing related tasks as needed.
• Addresses and resolves residents' questions, concerns, and complaints in a timely manner.
• Inspects property conditions and coordinates maintenance activities.
• Manages budgets, accounts, rent collections, and tenant notices.
• Maintains organized and updated resident files and records.
• Reports any problems or issues to the property manager.

Assistant Property Manager Qualifications/Skills:

• Excellent communication and interpersonal skills
• Detail-oriented and highly organized
• Strong customer service skills
• Skilled in time management and the ability to prioritize tasks
• Excellent critical thinking and problem-solving skills
• Solid understanding of anti-discrimination housing laws
• Bi-lingual English/Spanish preferred but not required

Education, Experience, and Licensing Requirements:

• High school diploma or equivalent (bachelor’s degree in business, management, or real estate preferred)
• Previous experience in property management or real estate (1-3 Years)
• Any required state licensing

Assistant Property Manager Requirements:

• High school diploma/GED.
• Degree in business, management, or real estate preferred.
• Previous experience in property management or real estate.
• Working knowledge of industry standards and regulations.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management skills.
• Excellent interpersonal and conflict resolution skills.
• Proficiency in Microsoft Office.
• Basic bookkeeping skills.
• Covid-19 Vaccinated