Assistant Property Manager

WMFHA; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading property management company is looking for an experienced Assistant Property Manager to manage facilities, maintenance, and construction at a large residential property in Brooklyn. The role requires a proactive leader with a strong understanding of building operations and proven management experience, focused on enhancing tenant satisfaction and ensuring compliance with regulations.

Qualifications

• 5+ years of experience in residential property operations.
• Strong knowledge of building systems and NYC codes.
• Proficient in management software.

Responsibilities

• Supervise building operations including repairs and cleaning.
• Oversee capital improvement projects from planning to completion.
• Ensure compliance with local regulations and safety standards.

Skills

Building operations

Preventative maintenance

Vendor coordination

Project management

Organizational skills

Communication skills

Fast-paced prioritization

Education

Bachelor’s degree in Facilities Management

Bachelor’s degree in Construction Management

Tools

Property management software

Microsoft Office Suite

Job description

Established property management company is seeking an experienced, hands-on Assistant Property Manager to oversee the maintenance, facilities, and construction functions at a large residential property in Brooklyn. The ideal candidate will be a proactive and organized professional who understands building operations, preventative maintenance, vendor coordination, and project management in a residential environment.

Key Responsibilities

Maintenance & Facilities Management

• Supervise day-to-day building operations including repairs, cleaning, landscaping, and preventive maintenance programs
• Oversee and support a team of supers, porters, and handymen to ensure high standards of cleanliness, functionality, and tenant satisfaction
• Maintain inventory and ordering of supplies, tools, and equipment
• Ensure all building systems (HVAC, plumbing, electrical, elevators, etc.) are running efficiently and comply with city regulations
• Conduct regular site inspections and enforce quality control standards across all areas of the property

Construction & Capital Projects

• Coordinate and oversee capital improvement and renovation projects from planning to completion
• Manage relationships with contractors, architects, engineers, and consultants
• Review and negotiate scopes of work, bids, budgets, and schedules
• Ensure construction projects are completed on time, within budget, and to company standards
• Provide progress reports and assist in strategic planning for long-term improvements

Compliance & Safety

• Ensure compliance with NYC DOB, HPD, FDNY, DEP, and other regulatory agencies
• Maintain records for inspections, permits, and required documentation
• Lead emergency response planning, building safety drills, and compliance with OSHA regulations

Qualifications

• 5+ years of experience in residential property operations, maintenance, or construction management, specifically at a coop or condo property
• Strong knowledge of building systems and NYC codes and compliance requirements
• Proven experience managing teams and working with vendors/contractors
• Excellent organizational and communication skills
• Ability to prioritize multiple projects in a fast-paced environment
• Proficient in property management software and Microsoft Office Suite
• OSHA 30, FDNY S-95, and other applicable certifications a plus
• Bachelor’s degree in Facilities Management, Construction Management, or related field preferred