Assistant Property Manager - Commercial

ZipRecruiter; South San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in South San Francisco is seeking a Property Manager to oversee operations and maintain tenant relationships. The role requires strong organizational and communication skills, as well as experience in commercial real estate management. Ideal candidates will have a bachelor's degree and proficiency in relevant software tools. Competitive pay and benefits are offered.

Benefits

Competitive benefits

Qualifications

• Minimum of 3 years of experience in commercial real estate property management.
• Professional designation from BOMA, IREM, or CCIM is preferred.

Responsibilities

• Develop and maintain working relationships with tenants and decision-makers.
• Coordinate and implement portfolio-specific tenant outreach programs.
• Monitor work orders and preventative maintenance tasks.

Skills

Communication

Analytical Skills

Multi-tasking

Education

Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting

Tools

Excel

PowerPoint

Word

Teams

Zoom

Job description

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

• Develop and maintain working relationships with tenants and decision-makers
• Coordinate and implement portfolio-specific tenant outreach programs
• Address tenant concerns quickly, professionally, and economically
• Attend regular meetings with Senior Property Manager and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Review, code, submit, and track vendor invoices
• Prepare purchase orders and service agreements
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
• Coordinate tenant survey process, including annual action plan implementation
• Maximize recoverable income on a property-by-property basis
• Prepare tenant billings
• Monitor and collect account receivables from tenants
• Work with the Senior Property Manager to develop and manage operations within each respective property budget
• Assist and support the Senior Property Manager in the preparation of monthly property financials
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
• Inspect properties regularly and make recommendations based on data collected
• Coordinate all phases of pre- and post-move-in process
• Oversee projects as requested by Senior Property Manager
• Schedule meetings with vendors and facility maintenance teams as needed
• Ensure operational compliance (e.g., vendor contract reviews, insurance certificate compliance, tenant contact audits)
• Review receivable reports regularly and follow up on delinquent payments
• Perform other duties as assigned by Senior Property Manager and Regional Property Manager
• Perform all duties of the Senior Property Manager in their absence
• Ability to travel 15%
• Attendance is an essential function of the job

POSITION REQUIREMENTS

• Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting
• Professional designation from BOMA, IREM, or CCIM is preferred
• Minimum of 3 years of experience in commercial real estate property management
• Proficiency in Word, PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom, and Data Tables
• Ability to multi-task and prioritize effectively
• Experience in analyzing operational and financial data
• Strong initiative and sense of personal responsibility
• Ability to establish and maintain rapport with the business community and interact with various professionals
• Excellent organizational, written, and verbal communication skills
• Competitive benefits and pay rate: $38.46 - $45.67/hour

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