Assistant Property Manager

Tactex Recruiting Advisors; United States; Remote; USD 60.000 - 70.000; Vollzeit

Zusammenfassung

Tactex Recruiting Advisors is recruiting on behalf of a Commercial Real Estate Investment Firm for an Assistant Property Manager. The role supports Asset Management and Property Management teams to operate a diverse real estate portfolio.

Location is 100% remote with a pay range of $60k-$70k. The candidate will handle day-to-day operations, tenant relations, vendor management, and be involved in budgeting, reporting, and site coordination to protect investor value.

Qualifikationen

• 1–3 years of property management or related commercial real estate experience.
• Working knowledge of commercial property operations, vendor management, service contracts, and tenant relations.
• Strong attention to detail, follow-through, and ability to manage competing priorities.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams and external business partners.

Aufgaben

• Property and Tenant Operations: support day-to-day management for a portfolio of commercial assets and coordinate tenant move-ins/outs and inspections.
• Vendor, Facilities, and Expense Management: coordinate vendors, obtain bids, review invoices, and ensure contract compliance.
• Reporting, Financial, and Administrative Support: maintain records, prepare reports, and assist with budgeting and forecasting.

Kenntnisse

Property management

Tenant relations

Vendor management

Coordination

Communication

MS Office

Tools

Yardi Voyager

Yardi Facility Manager

monday.com

Microsoft Office

Jobbeschreibung

Tactex Recruiting Advisors is a recruiting company, and we're working on behalf of a Commercial Real Estate Investment Firm who's looking for a talented and high-character Assistant Property Manager.

• Do you have 1–3 years of Commercial Property Management or related Commercial Real Estate experience?
• Do you have proven experience in Commercial property operations (e.g. vendor management, service contracts, and tenant relations)?
• Do you haver strong attention to detail, follow-through, and ability to manage competing priorities.
• Do you have strong coordination skills, paired with exceptional communication skills?
• Do you have experience with Yardi and/or monday.com?

Then you might be the perfect fit!

We are seeking a detail-oriented and proactive Assistant Property Manager to work with the Asset Management and Property Management teams. The overall goal of this position is to support the effective operational management of the Firm's real estate portfolio, while helping to protect and enhance property and investor value. The ideal candidate enjoys solving problems and working collaboratively to accomplish challenging goals, while remaining organized and detail-oriented .

Want to join a growing company with a solid, high-character team that treats you well?

Location: 100% Remote.

Pay Range: $60k-70k

Responsibilities:

Property and Tenant Operations

• Support day-to-day property management for a portfolio of commercial real estate assets, including retail, industrial, and value-add properties.
• Assist the Team Lead and Property Manager with day-to-day operational tasks and initiatives.
• Coordinate tenant move-ins and move-outs, including inspections, punch lists, Certificates of Insurance (COIs), space condition documentation, and operational handoffs.
• Coordinate tenant improvements, capital projects, repairs, and property readiness activities.
• Support tenant relations by responding to inquiries, coordinating service requests, and facilitating timely resolution of operational issues.
• Coordinate property inspections and follow up on maintenance, landscaping, lighting, signage, parking, security, and overall property condition.
• Coordinate property access for tenants, brokers, vendors, contractors, lenders, and other stakeholders.
• Support utility transfers and other operational requirements related to tenant transitions, vacancies, acquisitions, and dispositions.
• Assist with lease administration and enforcement of tenant and landlord operational and maintenance obligations, including utility and insurance obligations.
• Coordinate emergency response and other time-sensitive property matters as needed.
• Support leasing, acquisition, disposition, and other transactions by coordinating site visits, repairs, property information, and other operational requests.

Vendor, Facilities, and Expense Management

• Coordinate vendors and service providers to ensure quality, timely, and cost-effective services.
• Obtain and evaluate vendor proposals and competitive bids and assist with service contract negotiations.
• Monitor vendor performance and ensure compliance with contractual, insurance, and service requirements.
• Maintain vendor Certificates of Insurance and other compliance documentation.
• Review and code invoices, confirm alignment with lease obligations and contractual requirements, and identify discrepancies for follow-up.
• Coordinate maintenance and minor repairs, including HVAC, roofing, plumbing, paving, loading areas, dock equipment, landscaping, parking, lighting, and other building systems.
• Monitor preventive maintenance schedules and ensure completion and documentation of required work.
• Assist with fire/life safety inspections and other property compliance requirements.
• Support cost-control initiatives and identify opportunities to improve operational efficiency, tenant experience, and reduce expenses.

Reporting, Financial, and Administrative Support

• Maintain accurate and organized property records, trackers, files, and documentation, including for projects, inspections, and service contracts.
• Prepare reports, dashboards, and updates for asset management, property management, and other stakeholders.
• Assist with budgeting and forecasting by gathering expense information, validating data, and preparing supporting materials.
• Maintain accurate information in Yardi, monday.com, and other company systems.
• Coordinate contractor site visits, property walkthroughs, meetings, and project timelines.
• Prepare tenant communications, vendor correspondence, and other operational materials.
• Work collaboratively with Asset Management, Facilities, Leasing, Legal, Accounting, and other internal teams.
• Identify opportunities to improve processes and establish scalable property management practices.
• Perform other duties and special projects as needed.

Requirements:

• 1–3 years of property management or related commercial real estate experience, *preferably with retail, industrial, healthcare, or mixed-use commercial assets*.
• Working knowledge of commercial property operations, vendor management, service contracts, and tenant relations.
• Ability to evaluate service proposals, coordinate vendors, and support cost-effective property operations.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams and external business partners.
• Strong attention to detail, follow-through, and ability to manage competing priorities.
• Proficiency with Microsoft Office Suite and Outlook.
• Experience with Yardi Voyager, Yardi Facility Manager, and/or monday.com is a plus.
• Familiarity with commercial leases and tenant operational obligations preferred.