Assistant Property Manager

E3 Recruiting; Quincy (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in Quincy is seeking an Assistant Property Manager to support financial oversight and tenant relations. The role involves assisting in budget preparation, vendor management, and ensuring compliance with property standards. Ideal candidates will have 2-3 years of experience in commercial property management and strong communication skills.

Qualifications

• 2-3 years’ experience in commercial property management.
• Strength in operational and administrative/financial aspects.

Responsibilities

• Assist in financial oversight, including budgets and reporting.
• Track vendor service contracts and ensure compliance.
• Assist with tenant relations and communication.

Skills

Leadership

Communication

Tools

Microsoft Office

Yardi

Job description

Position: Assistant Property Manager

Reports to: Property Manager

Responsibilities:

• Assist in financial oversight of the property, including preparation of annual budgets and capital plans, monthly and quarterly reporting, annual operating expenses, and real estate tax reconciliations
• Review monthly General Ledger and financials to ensure all income and expenses are reflected properly.
• Review aged receivable reports and follow up with Tenants for collection.
• Assist in contract service administration and the day-to-day monitoring of vendor performance to ensure full compliance with our client’s specifications and standards
• Track vendor service contracts and certificates of insurance to ensure all are up to date, and if renewal or bidding a service is needed, inform the manager.
• Be familiar with all pertinent documents for the building, including leases, management agreements, and leasing materials.
• Ability to read and abstract tenant leases as they pertain to building issues, billing, operating expenses, and tenant usage rights.
• Assist in oversight/coordination of tenant improvements and base building work.
• Assist with all tenant relations and communication, displaying a positive and prompt response to all requests from tenants. Conduct regular follow-ups to ensure a consistent approach to the tenants’ needs. Resolve any tenant issues promptly and escalate as appropriate.
• Assist with lease administration and coordinate with the Leasing group and outside brokers as required

Qualifications:

• 2-3 years’ experience in commercial property management
• Strength in both operational and administrative/financial aspects of real estate management
• Leadership skills and team orientation
• Familiarity with Microsoft Office, Word, Excel, and Yardi Real Estate accounting applications
• Ability to effectively communicate with managers, engineers, vendors and tenants in a professional manner