Assistant Property Manager

CBRE, Inc.; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

CBRE, Inc. is seeking an Assistant Property Manager to support a property or portfolio by handling marketing, operations, and financial activities. You will work with senior staff to ensure tenant needs are met, and that services align with CBRE standards.

The role involves coordinating inspections, assisting with vendor invoices and purchase orders, tenant billing, move-ins/move-outs, and generating timely reports. Knowledge of budget data and accounts receivable processes is beneficial.

Qualifications

• Respond to tenant needs and coordinate with building operations staff.
• Maintain adherence to policies, procedures, regulations and contracts.

Responsibilities

• Assist in property inspections and recommend maintenance actions.
• Review and recommend approvals for vendor invoices and purchase orders.
• Assist with tenant billing, move-ins/move-outs, and space walkthroughs.
• Prepare and deliver timely reports and assist in budgeting data entry.
• Support accounts receivable data collection and month-end tasks.
• Ensure compliance with insurance certificates for vendors and tenants.

Job description

About The Role:

As a CBRE Assistant Property Manager, you will support the higher staff in leading all aspects of a single property or portfolio of commercial properties including marketing, operations, and financial activities.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in alignment with policies, procedures, regulations and contractual obligations and standards.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Associate Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May capture and confirm preliminary data for accounts receivable aging reports
• Performs other duties as assigned.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.
• Review and track compliance of Certificates of Insurance documents for vendors and tenants under coverage requirements.