Assistant Property Manager

PMB REAL ESTATE SERVICES LLC; Perris (CA); On-site; USD 73,000 - 78,000; Full time

Job summary

PMB REAL ESTATE SERVICES LLC in Perris, CA seeks an Assistant Property Manager to support day-to-day operations and tenant relations. You will handle accounts payable/receivable, rent statements, and vendor invoices in Yardi/Nexus, while ensuring timely collections and accurate month-end accruals.

Strong analytical, communication, and organizational skills are required. The role requires 3+ years in commercial real estate management, an AA/AS in a related field, and proficiency in Microsoft

Qualifications

• Minimum three (3) years in commercial real estate management, preferably medical office buildings.
• AA/AS in Business, Real Estate, or related field, or technical coursework.
• Strong understanding of prioritizing tenants as assets and exceptional responsiveness.
• Detail-oriented with accounting knowledge (payables/receivables).
• Ability to meet deadlines and handle multiple projects.
• Excellent verbal and written communication skills.
• Strong organizational skills and follow-through.
• Proficient in Property Management accounting; MS Office; Yardi is preferred.

Responsibilities

• Participates in accounts payable and accounts receivable processes.
• Applies tenant cash receipts into Yardi accounting system.
• Reviews and batches monthly tenant rent statements.
• Follows up on outstanding accounts receivable.
• Maintains late fee waiver report.
• Manages collections framework and tenant chargebacks.
• Reviews and processes vendor invoices in Yardi/Nexus.
• Researches questionable invoices as needed.
• Maintains month-end payable accruals.
• Communicates and resolves tenant issues professionally.

Skills

Attention to detail

Analytical skills

Excellent communication

Multitasking

Deadline-driven

Team-oriented

Relationship building

Accounting knowledge

Yardi proficiency

Microsoft Office

Education

AA/AS in Business or Real Estate

Tools

Yardi

Nexus / Accounts Payable

MS Windows / Cloud environment

Job description

Job Details: Job Location: Perris, CA 92570, Position Type: Full Time, Salary Range: $73,000.00 - $78,000.00 Salary/year,

POSITION SUMMARY: Under the direct supervision of the Director of Property Operations, the Assistant Property Manager assists with day-to-day operations and management of assigned properties. This position provides administrative and operational support, assists with tenant relations, coordinates maintenance and vendor activities, and helps ensure properties are managed efficiently.

This position is located at: 23815 Placentia Ave, Perris, CA 92570

SPECIFIC DUTIES – include the following. Other duties may be assigned.

• Actively participates in accounts payable and accounts receivable process.
• Applies tenant cash receipts into the Yardi accounting system.
• Responsible for reviewing and batching monthly tenant rent statements.
• Follows up on outstanding accounts receivable.
• Approves and maintains late fee waiver report.
• Responsible for collections framework process.
• Responsible for tenant direct chargebacks.
• Reviews, approves, and applies vendor invoices into Yardi/Nexus accounts payable systems.
• Researches questionable invoices, as needed or if requested.
• Maintains month-end payable accruals.
• Communicates and resolves outstanding tenant issues such as nonpayment of rent in a professional and respectful manner.

Qualifications:

• Minimum three (3) years in commercial real estate management, preferably medical office buildings.
• AA/AS in Business, Real Estate, or related field, or technical coursework.
• Absolute understanding and buy-in of the Company’s point of view: "The tenant is our most important asset, and we will be exceptionally responsive to them."
• Must be detail-oriented and have strong analytical skills with accounting knowledge.
• Demonstrate proficiency and understanding of accounting concepts (payables and receivables).
• Has a strong sense of urgency in solving problems and resolving issues.
• Ability to multitask and handle multiple projects simultaneously.
• Ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent organizational skills and follow-through.
• Excellent understanding of Property Management accounting.
• Computer proficiency with Microsoft Office Suite; property/real estate software experience preferred (Yardi).
• Proven ability with the MS Windows and cloud environment, folder and file structure, and the concept of a computer network with folders and files stored on other computers on the network.
• Ability to build and maintain supportive relationships with others.
• Ability to work in a fast-paced, team-oriented environment with multiple deadlines, and flexibility in dealing with changing priorities.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee is frequently required to stand, walk, bend, and use hands to type data, dial telephone, and reach with hands and arms. The employee must occasionally lift and/or move up to ten (10) to fifteen (15) lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually low. The work is fast-paced.

Pay Rate:

Pay Rate: $73,000 - $78,000 (annually). This is the range that we, in good faith, believe is the appropriate range for the position. We may ultimately pay more or less depending on experience.