Assistant Property Manager

Legacy Partners, Inc.; Ontario (CA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health coverage

Paid sick leave

Vacation time

Holidays (10/day)

Jury duty & bereavement leave

401(k) with company match

Special perks & recognition

Housing discount

Job summary

Legacy Partners, Inc. is seeking an on-site Assistant to the Business Manager for all phases of apartment community operations, including administration and maintenance.

This is a full-time position with availability Tuesday through Saturday and will be based on-site at a multifamily community. The role supports Leasing & Resident Services, Administrative Support, and Property Operations, while supervising staff in the Manager's absence and ensuring the community stays well maintained and

Qualifications

• Experience in an apartment community or property management
• Strong organizational skills and attention to detail
• Excellent communication and customer service
• Ability to coordinate with vendors and staff
• Familiarity with lease administration

Responsibilities

• Assist with advertising, leasing, and move-ins/outs
• Maintain lease files and support bookkeeping
• Manage rent collections and delinquent accounts
• Coordinate maintenance and vendor services
• Supervise staff in the absence of the Business Manager
• Ensure timely reporting and budget tracking

Skills

Leasing & resident services

Administrative support

Property operations

Team leadership

Compliance & reporting

Job description

About Legacy Partners:

Legacy Partners is a privately held real estate firm that owns, develops, and manages multifamily communities throughout the United States. Since 1968, we have developed more than 78,000 apartment homes and have worked with some of the world’s largest financial institutions, life insurance companies, and real estate companies. In addition to development, Legacy Partners provides management services for our own portfolio and other owners. Combined, we manage a portfolio of over 50 multifamily communities with more than 12,000 apartment homes with a gross value in excess of $3 billion.

Job Summary:

Responsible as an assistant to and under the supervision of the Business Manager for all phases of the operation of an apartment community, including, but not limited to, the general administration and maintenance; to direct and control all personnel and resources to the end that the community is maintained at all times in good physical condition with a stabilized fiscal operation. This is an on-site, full-time position requiring availability Tuesday through Saturday.

Key Responsibilities:

• Leasing & Resident Services – Assist with advertising, leasing, and community outreach to support occupancy goals. Prepare and sign rental agreements in the Business Manager's absence. Manage move-ins and move-outs, perform apartment inspections, and resolve resident concerns promptly. Create and implement resident retention strategies.
• Administrative Support – Maintain accurate lease files and assist with bookkeeping. Collect and deposit rent following company procedures. Manage delinquent accounts and coordinate collections. Audit files, perform market surveys, and monitor competition. Support weekly leasing goal setting and maintain shop score standards.
• Property Operations – Ensure the community remains clean, safe, and well-maintained. Coordinate with service teams and vendors to minimize vacancy downtime. Perform regular inspections and report maintenance issues. Enforce service request priorities and maintenance standards.
• Team Leadership – Supervise staff and contractors in the absence of the Business Manager. Support and train team members as needed. Maintain property operations per company standards and policies when leadership is unavailable.
• Compliance & Reporting – Follow all accounting and purchasing policies, including deposit systems, budget tracking, invoice coding, and move-out refund processes. Manage online reputation and uphold professional appearance standards. Ensure all required reporting is accurate and timely.

This job description is not intended to be all–inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. This job description does not constitute a written or implied contract of employment.

Additional Compensation:

Many factors go into determining employee pay within the posted range, including business requirements, prior experience, current skills, and geographical location.

Inadditionto the base salary, this role may be eligible toparticipateina bi-weekly, monthly, quarterly, orannual bonus program based onindividual and company performance.

Summary of Benefits*:

• Comprehensive Health Coverage—Medical, dental, vision, long-term disability, group life, and accidental death and dismemberment insurance. A Health Savings Account (HSA) with employer match is available for those enrolled in medical coverage. Benefits are offered for employees with a regular work schedule of 30+ hours per week.
• Paid Sick Leave – 1 hour accrued per 30 hours worked (max 120 hours).
• Vacation Time – Accrued based on hours worked (up to 120 hours in the first five years), with additional accrual over time.
• 10 Paid Holidays Per Year
• Paid Jury Duty & Bereavement Leave
• 401(k) with Company Match – Eligible after 90 days of employment with employer contribution.
• Special Perks & Recognition – Anniversary rewards and sail-away days.
• A housing discount (generally 20%) may be available when living and working at the same site and when there is an open slot—the number of discounts is limited. A New Hire must meet rental qualifications to rent.

*A detailed description of all benefits will be shared upon onboarding.