Assistant Property Manager

Rose Associates; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company in New York City as an Assistant Property Manager, where you will play a crucial role in enhancing the living experience within vibrant residential communities. This position offers the opportunity to manage multifamily properties, ensuring smooth operations and fostering strong relationships among residents and staff. With nearly a century of expertise, the company is committed to excellence and innovation in real estate. If you are detail-oriented and passionate about property management, this is the perfect opportunity to grow your career in a dynamic environment.

Benefits

Incentive Pay

Full Benefits

Qualifications

• 3+ years of experience in multifamily or assistant property management.
• Proficiency in property management software and HUD programs.

Responsibilities

• Manage lease administration and maintain organized office files.
• Act as a liaison between ownership and residents for smooth communication.

Skills

Multifamily Property Management

Communication Skills

Budgeting

Customer Service

Data Entry

Relationship Management

Education

Bachelor’s Degree in Business, Marketing, Real Estate, or Finance

Tools

Microsoft Office

On-Site

Yardi

Job description

Join to apply for the Assistant Property Manager role at Rose Associates.

Join Rose Associates, where real estate innovation thrives. With nearly a century of expertise, we're a leading force in New York City's dynamic market. Become an Assistant Community Manager and seize the exciting opportunities within our vibrant residential communities. We are seeking detail-oriented individuals committed to excellence to support our Property Manager, ensuring the ongoing success of our multifamily properties.

Key Responsibilities

1. Act as a liaison between ownership and residents, ensuring smooth communication by drafting and circulating resident communications.
2. Cultivate a welcoming atmosphere by fostering strong relationships among residents, management, and building staff.
3. Manage lease administration, including data entry into property management software, managing calendars, and processing codes for accounts payable and receivable.
4. Keep office files organized, manage inventory, and ensure compliance with storage, bicycle, and fitness agreements.
5. Prepare comprehensive monthly reports, maintaining delinquency below 0.5% of GPR.
6. Coordinate Move In/Move Out procedures, handle insurance certificates, oversee Move Out Reports and security deposit refunds.
7. Assist the Resident Manager with post-move out walk-throughs, coordinate vendors, and review contracts.
8. Support the Property Manager in budget forecasting, organizing building-related events, and managing emergencies.
9. Provide after-hours on-call support when necessary, promptly communicating any issues to the Property Manager.
10. Analyze income and expense trends, contribute to budget forecasting, and assist with code processing and filing.
11. Collaborate closely with property management on renovations, vendor coordination, and lease enforcement.
12. Stay informed about the competitive marketplace, oversee resident retention initiatives, and be prepared to handle emergencies.
13. Ensure compliance with all relevant housing agencies (e.g., NYCHPD, NYCHDC, NYSHCR/HFA, HUD).
14. Manage the annual certification/recertification process, ensuring on-time collection and completion of documents.
15. Prepare and review Section 8 packages.
16. Maintain a physical presence on-site, ensuring effective communication with tenants, staff, vendors, and visitors.
17. Navigate stairs and adapt to environmental conditions as needed.
18. Perform additional duties outside of regular responsibilities as required.

Qualifications

1. Bachelor’s degree in business, marketing, real estate, or finance preferred.
2. Minimum of 3 years of multifamily or assistant property management experience, including experience with Affordable Housing programs (e.g., Section 8, CityFHEPS, Low Income Housing Tax Credit).
3. Proficiency in property management software, including Microsoft Office, On-Site, and Yardi.
4. HUD & LIHTC experience, COS and/or TCS certification required.
5. Technical knowledge of building operations and maintenance.
6. Understanding of marketing trends, budgeting, and reporting.
7. Experience with affordable housing subsidy programs.
8. Tax credit certification is required; experience with HDC is a plus.
9. Valid NYS real estate license or ability to obtain within 120 days; active license holders must register with Rose Associates.
10. Work authorization required.
11. Availability to work weekends (Saturdays and Sundays).

In addition to base salary, significant incentive pay and full benefits are available.