Assistant Property Manager

Rockfort Management; Jersey City (NJ); On-site; USD 48,000 - 66,000; Full time

Job summary

Rockfort Management is seeking an Assistant Property Manager to support day-to-day property operations in Jersey City, NJ. You will assist the Property Manager with administrative, financial, resident and association-related responsibilities, acting as a primary contact for homeowners, vendors, and board members.

Responsibilities include handling administrative tasks, responding to inquiries, coordinating maintenance, assisting with move-ins/outs and inspections, maintaining records, and

Responsibilities

• Assist with daily property operations and office administration.
• Respond to homeowner inquiries in a professional and timely manner.
• Coordinate maintenance requests.
• Assist with move-ins, move-outs, and inspections.
• Maintain property records, files, and databases.
• Assist with design and implementation of business systems.

Job description

Job Description

Job Description

The Assistant Property Manager supports the day‐to‐day operations of the property and assists the Property Manager with administrative, financial, resident and an association related responsibilities. This role serves as a key point of contact for homeowners, vendors, and board members, ensuring efficient operations and high levels of customer service.

Regular responsibilities will include but not limited to:

Administrative & Operations

• Assist with daily property operations and office administration
• Respond to homeowner inquiries and requests in a professional and timely manner
• Coordinate maintenance requests
• Assist with move‐ins, move‐outs, and inspections
• Maintain property records, files, and databases
• Assist with Design and implementation of business systems

Board & Community Support

• Assist with preparing board packets and meeting materials
• Attend board meetings when required
• Enforce community rules and policies consistently and professionally
• Maintain and update planner tasks

Vendor & Contract Management

• Communicate with vendors regarding work orders and service contracts
• Track insurance certificates and vendor compliance
• Assist with contract renewals and documentation
• Collect bids and compose bid comparisons

Company Description

We are committed to promoting from within and helping employees develop skills that support long‐term career growth. We offer hands‐on training and clear opportunities for advancement. We strive to foster a supportive work environment that enables our team to thrive while delivering an exceptional experience for our residents and unit owners.

Company Description

We are committed to promoting from within and helping employees develop skills that support long‐term career growth. We offer hands‐on training and clear opportunities for advancement. We strive to foster a supportive work environment that enables our team to thrive while delivering an exceptional experience for our residents and unit owners.