Assistant Property Manager

Stiles; Fort Lauderdale (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Stiles in Fort Lauderdale is seeking an organized administrative assistant to support the Property Manager in daily operations, lease administration, tenant relations, and reporting.

You will coordinate tasks, process payables for vendors, assist with budget prep, and help maintain accurate property files, logs, and compliance documentation. Associate degree preferred and 1–3 years of experience in Class A office environments.

Qualifications

• Associate’s degree preferred.
• 1–3 years experience in property management.
• Experience with Class A office buildings is preferred.

Responsibilities

• Support daily property management operations including lease administration, tenant relations, rent collection, and maintenance coordination.
• Serve as primary contact for tenants, addressing inquiries and ensuring high-quality service.
• Coordinate move-ins/outs, welcome packages, and signage; maintain logs.
• Assist with inspections, vacancy reviews, and follow up on maintenance requests.
• Prepare newsletters and support community engagement events.
• Assist in budget preparation, data entry, and monthly reports for manager approval.
• Process and code payables, manage vendor contracts, and ensure insurance compliance.
• Collaborate with Accounting to reconcile rent charges and maintain financial records.
• Maintain property files, lease abstracts, and compliance documentation.
• Handle general administrative tasks and office management.

Skills

MS Office Suite

Excel

Education

Associate’s Degree

Tools

Workspeed

Job description

For over 75 years, Stiles has been a leader in commercial real estate across the Southeast. Headquartered in downtown Fort Lauderdale, we’re a full-service firm with expertise in development, construction, architecture, realty, and property management — plus specialties in financing, acquisitions, and repositioning. With over 50 million square feet of projects delivered, our award-winning work has helped shape skylines and communities alike. Be part of a team that invests, builds, and manages with purpose.

About the Role

Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.

Responsibilities

• Support daily property management operations, including lease administration, tenant relations, rent collection, and maintenance coordination.
• Serve as a primary point of contact for tenants—responding to inquiries, addressing concerns, and ensuring high-quality service.
• Coordinate tenant move-ins, move-outs, welcome packages, and signage; maintain accurate emergency contact and key system logs.
• Assist with property inspections, vacant space reviews, and follow-up on maintenance requests via Workspeed or other platforms.
• Manage tenant events, prepare newsletters, and support community engagement efforts.
• Assist in budget preparation, data input, and preparation of monthly reports for manager approval.
• Process and code payables, manage vendor contracts, and ensure vendor compliance with insurance and documentation requirements.
• Collaborate with Accounting to reconcile rent charges, process reimbursements, and maintain accurate financial records.
• Maintain accurate and up-to-date property files, lease abstracts, tenant insurance, and compliance documentation.
• Handle administrative tasks including answering calls, distributing mail, ordering supplies, and managing office equipment.
• Maintain property manuals, emergency procedures, and risk management documentation; report incidents promptly.
• Support security procedures, manage after-hours access logs, and coordinate conference room and lobby activity.

Qualifications

Minimum of an Associate’s Degree preferred. 1-3 years experience, preferably with Class A office buildings.

Required Skills

Proficient in MS Suite, especially Excel (applicants will be tested).

Stiles is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.