Property Operations Coordinator

Stiles; Fort Lauderdale (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Stiles in Fort Lauderdale is seeking an organized administrative assistant to support the Property Manager in daily operations, lease administration, tenant relations, and reporting.

You will coordinate tasks, process payables for vendors, assist with budget prep, and help maintain accurate property files, logs, and compliance documentation. Associate degree preferred and 1–3 years of experience in Class A office environments.

Qualifications

• Associate’s degree preferred.
• 1–3 years experience in property management.
• Experience with Class A office buildings is preferred.

Responsibilities

• Support daily property management operations including lease administration, tenant relations, rent collection, and maintenance coordination.
• Serve as primary contact for tenants, addressing inquiries and ensuring high-quality service.
• Coordinate move-ins/outs, welcome packages, and signage; maintain logs.
• Assist with inspections, vacancy reviews, and follow up on maintenance requests.
• Prepare newsletters and support community engagement events.
• Assist in budget preparation, data entry, and monthly reports for manager approval.
• Process and code payables, manage vendor contracts, and ensure insurance compliance.
• Collaborate with Accounting to reconcile rent charges and maintain financial records.
• Maintain property files, lease abstracts, and compliance documentation.
• Handle general administrative tasks and office management.

Skills

MS Office Suite

Excel

Education

Associate’s Degree

Tools

Workspeed

Job description

Stiles in Fort Lauderdale is seeking an organized administrative assistant to support the Property Manager in daily operations, lease administration, tenant relations, and reporting.

You will coordinate tasks, process payables for vendors, assist with budget prep, and help maintain accurate property files, logs, and compliance documentation. Associate degree preferred and 1–3 years of experience in Class A office environments.