Assistant Property Manager

Phillips Edison & Company LTD in; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in real estate is seeking an Assistant Property Manager to join their team in Atlanta. This role involves managing retail properties, providing operational support, and maintaining tenant relationships. Ideal candidates will possess strong organizational and communication skills and have experience in property management. Opportunities for travel and professional growth are included.

Qualifications

• Minimum of 2 years supporting property operations.
• Prior experience with retail tenants and property maintenance preferred.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage 1-2 retail assets and support daily operations.
• Assist with vendor selection and manage service contracts.
• Provide administrative support to Senior Property Managers.

Skills

Problem Solving

Communication

Organization

Customer Service

Adaptability

Education

2 years of real estate experience

Tools

Nexus Payables

MRI

Microsoft Office

Adobe Acrobat

Job description

Assistant Property Manager (Project Management)

Position Description – Assistant Property Manager

Position Summary

Phillips Edison & Company is seeking a talented property management professional to join our team and support a regional portfolio of retail centers. This role will directly manage 1-2 retail assets and will support the Senior Regional Property Manager(s) in providing timely management services to neighbors (tenants) and day-to-day aspects of retail property management including daily maintenance and capital project management. The ideal candidate will be organized, proactive, and thrive in a service-oriented environment.

This position will be based in either Atlanta or Dallas and will require up to 25% travel.

Essential Duties and Responsibilities:

Under the direction of the VP of Property Management and Senior Property Manager(s) assist with the day-to-day operations at the center, including but not limited to:

Property Operations Support

• Provide support during property inspections.May arrange alterations, maintenance, upkeep, and reconditioning of property as specified in management services and lease agreements
• Help solicit bids, participate in vendor selection, create service contracts, and assist in managing contracts for property services (e.g. security, maintenance, grounds-keeping personnel).
• Assist Property Managers follow up on any open property items promptly.
• Research tenant inquiries & work with the property manager on an appropriate plan for follow-up.
• Communicate with tenants and assist in resolving any ongoing issues while maintaining professionalism and enhancing their customer experience.
• Develop and maintain strong relationships with tenants and vendors.
• Work with leasing agents to provide access to vacant spaces for prospective tenants.

Administrative Support

• Provide exceptional administrative support to assigned Sr. Property Manager(s), including:
  • Maintain and update tenant and vendor contact information.
  • Work inside PECO systems (Nexus/MRI) to research invoices and run financial reports monthly for managers.
  • Upload monthly reports to the proper locations.
  • Track &maintain inspections relating to property systems.
  • ProcessesOpen/close notices for Tenants
  • Assist in collecting pertinent documents from tenants and vendors.
  • Prepare outgoing mail/email. Route incoming mailand courierpackages.
  • Provide utility information to tenants as needed and complete On/Off Utility Requests.
• Handle special projects and initiatives for the assigned region or in support of the Property Management department based upon business needs.

Education / Experience Requirements:

• Minimum of 2 years of real estate experience supporting property operations.
• Prior experience working with retail tenants, commercial property vendors, and exposure to general property maintenance, roofing, plumbing and HVAC issues is preferred.
• Exceptionalwritten and verbalcommunication skillswith the ability tointerface professionallywith associates at all levelsof an organization, both internally and externally.
• Strongorganizational skills with a proven track record ofproblem-solvingskills in aprofessional environment.
• Excellentcomputer and technical skillsincluding ahigh level ofcompetency in the Microsoft Office suite ofproducts (Word, Excel,PowerPoint) and Adobe Acrobat .
• Previous systems experience with Nexus Payables and MRI is a plus.
• Positiveattitude and ability to maintaina highdegree of professionalism and discretion dealing withconfidentialinformation.
• Must be aself-starter with the ability toadapt tochange, set ownpriorities and meet deadlines in a fast-paced environment.
• Demonstratedability to work independentlyand as part of ateam.
• Ability to travel required (estimated at 25%).
• This position will be based in (local candidates only, no relocation will be provided).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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