Assistant Project Manager: Infrastructure & Field Delivery

Vortex Companies; Helena, Northern (MT, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Vacation

Employee assistance programs

Job summary

Vortex Companies, LLC is seeking an Assistant Project Manager to support front-end project execution across multiple active projects in a fast-paced, field-driven environment. You will help with pre-bid activities, estimates, contract administration, and day-to-day tracking.

The role bridges office and field teams; you’ll help develop schedules, monitor budgets, review invoices and submittals, and coordinate with customers and subcontractors.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or related field preferred.
• 1–3 years of experience in construction, utilities, or infrastructure projects preferred.
• Exposure to underground utilities, pipeline, or industrial projects is a plus.

Responsibilities

• Assist with pre-bid activities, including document review, scope coordination, and bid preparation.
• Order and manage plans, specifications, and bid documents.
• Support estimating efforts by gathering quantities, vendor quotes, and subcontractor information.
• Assist with bid submissions and ensure all required documentation is complete and accurate.
• Set up and maintain project files, ensuring all documentation is organized, current, and accessible.
• Assist with contract review and administration, including tracking key terms, deliverables, and timelines.
• Support onboarding of projects into internal systems and ensure proper job setup.
• Work closely with Project Managers and Operations to support project planning and execution.
• Assist in developing and maintaining project schedules, tracking milestones, and identifying risks.
• Monitor project budgets and support cost tracking, flagging variances as they arise.
• Review invoices, change orders, and cost estimates for accuracy and alignment with project scope.
• Track submittals, RFIs, permits, and other project documentation.
• Act as a liaison between field crews, customers, subcontractors, and internal teams.
• Communicate project updates, issues, and progress to Project Managers on a consistent basis.
• Support field teams by helping coordinate materials, equipment, and logistics.
• Assist in resolving field-related issues and addressing customer concerns in a timely manner.
• Participate in job walks, project meetings, and coordination calls as needed.
• Assist with project reporting, including status updates, cost tracking, and performance metrics
• Support general office operations and administrative functions tied to project execution
• Ensure accuracy of daily reports, time tracking, and project documentation
• Identify opportunities to improve processes, organization, and project efficiency
• Interact regularly with field crews to support execution and maintain alignment
• Manage multiple projects and priorities in a fast-paced environment
• Perform other duties as assigned

Skills

Strong communication

Highly organized

Multi-project management

Problem-solving

Safety-focused

Education

Bachelor's degree in Construction Management or Engineering

Tools

Microsoft Office

ERP systems

Project management software

Job description

Vortex Companies, LLC is seeking an Assistant Project Manager to support front-end project execution across multiple active projects in a fast-paced, field-driven environment. You will help with pre-bid activities, estimates, contract administration, and day-to-day tracking.

The role bridges office and field teams; you’ll help develop schedules, monitor budgets, review invoices and submittals, and coordinate with customers and subcontractors.