Assistant Project Manager (Ground Up Projects)

Jobot; Rosemont (IL); On-site; USD 100,000 - 120,000; Full time

Job summary

Jobot is seeking an experienced Assistant Project Manager to support the Project Manager on high-profile commercial, industrial, and institutional projects in the Chicago area. You will help with scheduling, budgeting, subcontractor coordination, and project documentation.

As an employee-owned firm, Jobot offers ownership culture and exposure to design-build delivery, cost control, and client communications.

Qualifications

• Bachelor's degree or equivalent construction experience.
• 2+ years in a construction project role (APM, coordinator, or similar).
• Experience with scheduling and cost-control systems.
• Strong communication and organizational skills.
• Willingness to travel to project sites in the region.

Responsibilities

• Assist in developing and monitoring project schedules and budgets.
• Coordinate subcontractor bidding, scopes, POs, and contracts.
• Track costs vs budget, manage change orders, cost logs.
• Attend meetings, record minutes, and follow up on actions.
• Maintain project docs: RFIs, submittals, logs, safety records, photos.
• Support PM to ensure quality, safety, and contract compliance.
• Assist client communications and maintain stakeholder relationships.
• Review deliverables and support project close-out.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Prioritization

Education

Bachelors in Construction Management

Tools

Microsoft Project

Primavera P6

MS Office

Job description

Established General Contractor Seeks Experienced APM to Run High Profile Work

Salary: $100,000 - $120,000 per year

A bit about us

Our client is a dynamic, full-service construction firm specializing in design-build and general contracting for commercial, industrial, and institutional projects. With deep expertise coordinating both design and construction phases, the team oversees everything from site due diligence and conceptual layout through budget development, scheduling, and project close-out and turnover.

They have a strong presence in the Chicago and Northwest Indiana region and serve a variety of sectors including industrial, food & beverage, hospitality, office, and institutional work.

As a 100% employee-owned organization, each team member has a stake in the company’s success and contributes to a collaborative, accountable environment.

Why join us

Ownership matters: Employee ownership fosters an environment of collaboration, shared responsibility, and long-term commitment to project excellence.

Meaningful, varied projects: Work on projects that span from conceptual design through construction across multiple sectors (industrial, office, hospitality, etc.).

Professional growth and hands-on experience: This role offers direct exposure to project management, budgeting, scheduling, subcontractor coordination, and client interaction.

Culture of accountability and quality: The organization places high value on protecting clients’ interests—cost control, schedule adherence, and quality—and expects team members to help fulfill that mission.

Regional leadership: Operate in a robust Chicago/NW Indiana market with a company recognized for excellence and integrity in project delivery.

Role Overview

The Assistant Project Manager supports the Project Manager in all phases of project delivery. This includes assisting with scheduling, budget tracking, subcontractor coordination, site documentation, client communications, and overall project administration. The role works closely with the project team to ensure efficient, high-quality delivery of projects.

Key Responsibilities

• Assist in development and monitoring of project schedules and budgets.
• Coordinate subcontractor bidding, scopes of work, purchase orders, and subcontract agreements.
• Track actual costs vs. budget, assist in change order processing, and maintain cost logs.
• Attend project meetings (internal, client, subcontractors), prepare meeting minutes, and follow up on action items.
• Maintain project documentation: RFIs, submittals, meeting minutes, site logs, safety records, and progress photographs.
• Support the Project Manager in ensuring projects meet quality, safety, and contract compliance standards.
• Assist in client and owner communications as needed; maintain professional relationships with all stakeholders.
• Review project deliverables, assist in close-out processes, and help ensure client satisfaction.

Required Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, Architectural Engineering, or a related field or equivalent construction industry experience.
• 2+ years of experience in a construction project role (assistant project manager, coordinator, or superintendent support), ideally in a commercial or industrial context.
• Familiarity with construction scheduling (e.g., Microsoft Project, Primavera, or equivalent) and cost-control systems.
• Strong organizational, communication, and interpersonal skills—able to coordinate multiple tasks and communicate effectively with clients, subcontractors, and internal teams.
• Proactive problem-solving ability; comfortable working in a fast-paced environment and managing priorities.
• Understanding of contract documents (drawings, specifications, subcontracts), RFIs, submittals, and the change order process.
• Ability to travel to project sites within the region as required.
• Proficiency in MS Office (Excel, Word, Outlook); experience with construction management software a plus.

Preferred Qualifications

• Experience on design-build delivery projects.
• Prior exposure to industrial, food & beverage, or warehouse facility construction.
• LEED, safety, or construction management certifications (e.g., OSHA 30, Associate Constructor (AC), CMAA).

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.