Assistant Project Manager - Construction Coordination

Pop-Up Talent; Gardena (CA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Paid Vacation

Sick Leave

Profit Sharing Plan

Job summary

Pop-Up Talent is seeking an organized Administrative Project Assistant to support Project Managers on commercial construction projects from contract award through closeout. This role emphasizes coordination, documentation, and proactive communication to keep projects on schedule.

You will prepare and track change orders, notices and lien documents, coordinate submittals and RFIs, monitor procurement, maintain contracts and files, and assist with project closeout and invoicing.

Responsibilities

• Assist Project Managers with the administration and coordination of commercial construction projects from contract award through closeout
• Prepare, track, and process change orders, including pricing, documentation, customer correspondence, and status reporting
• Prepare and monitor California Preliminary Notices (20-Day Notices), lien waivers, mechanic's lien documentation, and other project compliance requirements to preserve G&C's payment rights
• Coordinate submittals, RFIs, material requisitions, purchase orders, vendor quotations, and project correspondence to ensure timely procurement and project execution
• Maintain project documentation, including contracts, subcontracts, insurance certificates, certified payroll records, permits, and project files in accordance with company procedures
• Coordinate with suppliers, subcontractors, and customers to monitor material deliveries, and resolve procurement issues
• Assist with project closeout activities, including final lien releases, warranty documentation, as-built documents, O&M manuals, and final invoicing
• Prepare and maintain action item logs and provide administrative support to Project Managers throughout the project lifecycle

Job description

Pop-Up Talent is seeking an organized Administrative Project Assistant to support Project Managers on commercial construction projects from contract award through closeout. This role emphasizes coordination, documentation, and proactive communication to keep projects on schedule.

You will prepare and track change orders, notices and lien documents, coordinate submittals and RFIs, monitor procurement, maintain contracts and files, and assist with project closeout and invoicing.