Assistant Project Manager - Construction Administration

Commonwealth of Massachusetts; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Commonwealth of Massachusetts is seeking an Assistant Project Manager, Construction Administration to support the Capital Planning Department. You will work with a Project Manager III to monitor scope, schedule and budget of public school projects from design through close-out.

You will participate in site visits, track progress, assist with change orders and submittals, and help prepare budget revisions and closeout documents.

Qualifications

• Bachelor's degree in project management, construction, architecture or a related field.
• One to three years of experience in construction, project management, or design.
• Proficiency with Microsoft Office and collaboration tools (SharePoint/Teams/Outlook).
• Ability to monitor schedules, budgets and scope and communicate effectively.

Responsibilities

• Review and monitor project schedules, budgets and scope under guidance.
• Participate in on-site and remote project visits to track progress.
• Report project status at weekly meetings and document observations.
• Assist in reviewing change orders and submittals for funded capital projects.
• Support senior staff with reimbursement applications, budget revisions and closeout documents.
• Draft meeting minutes and action items for project teams.
• Contribute to best practices for cost-effective, durable school construction.

Skills

Microsoft Office

Excel

Communication

Teamwork

Schedule monitoring

Education

Bachelor's degree in project management, construction, architecture, or related field

Tools

SharePoint

Teams

Outlook

PowerPoint

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Assistant Project Manager - Construction Administration (260004XB)

Assistant Project Manager - Construction Administration - (260004XB)

Description

JobTitle: Assistant Project Manager, Construction Administration

Department: Capital Planning

ReportsTo: Project Manager III

FLSA: Non-exempt

Level: 8

The Construction Administration Team manages school building projects from design development through bidding, contract award, construction, commissioning and project close-out.

The Assistant Project Manager works with a motivated team reporting to a Project Manager III to accomplish the vital function of monitoring the scope, schedule and budget of Massachusetts public school projects while assisting in the day‑to‑day management of these projects. As part of a small team in a quasi‑independent state agency, the Assistant Project Manager contributes to the team’s success by assisting project managers in support of their projects through each phase of the capital pipeline process, and the MSBA’s mission of partnering with school districts to build the best schools possible for Massachusetts students.

Essentials Functions

• With guidance from team members and Project Manager III, review and monitor project schedules, budgets and scope while tracking project‑specific events, costs and construction developments.
• Participate and report onsite visit activity of school building projects during construction, both at the project site as well as remote visits with the project team.
• Participate in the monitoring of project schedules, budgets and scope. Report progress and observations to department staff at weekly meetings.
• Assist in reviewing and preparing change order documentation as member of a team reporting to a Project Manager III; perform preliminary review of other required submittals for funded capital projects for quality of work and guideline conformance.
• Assume responsibility for specific initiatives assigned by the Project Manager III that implement best practices for school building from the quality and cost‑effectiveness of construction to long‑term durability and sustainability with the latest developments in clean energy strategies for building construction.
• Participate in project meetings addressing project status, funding agreements, budget amendments, change orders and prepare meeting minutes and action items.
• With the guidance from team members and Project Manager III, assist and analyze reimbursement applications, budget revisions, design submission review comments, monthly reports and closeout documents.

Required Skills and Knowledge

• Bachelor's degree in project management, construction, architecture, engineering, or a related field.
• One‑to‑three years of experience associated with construction, project management, building design or other applicable disciplines.
• Qualified graduates entering the workforce directly from college will also be considered.
• Knowledge of, or demonstrated interest through education, construction project administration, compliance and schedule monitoring, and claims processing.
• Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint, SharePoint, Teams and Outlook.
• Ability to effectively manage multiple tasks, involving complex and varying problems.
• Strong verbal and written communication skills.
• Ability to work both independently and as part of a team.
• Ability and willingness to travel occasionally to project sites in Massachusetts.
• Ability to work hybrid work schedule – minimum of two (2) in‑office days per week.

If you have Diversity, affirmative action or equal employment opportunity questions or need a reasonable accommodation, please contact Diversity Officer / ADA Coordinator: Stacy Patino – 617‑720‑4466.