Assistant Project Manager - Construction

Ella SA Contracting; San Antonio (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Ella SA Contracting in San Antonio, TX seeks a Project Coordinator/APM to support the planning and execution of underground utility construction projects, including water, sewer, and storm drainage infrastructure.

You will coordinate field operations with the Project Manager, Superintendent, and Foreman, maintain project records and documentation, and help ensure work is completed on schedule, within budget, and in compliance with safety and quality standards.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or related field.
• Strong organizational and multitasking abilities.
• Effective communication skills for office and field coordination.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Willingness to work in both office and outdoor job site environments.

Responsibilities

• Supports project planning by breaking down plans into actionable tasks and coordinating with field teams.
• Tracks field costs, updates spreadsheets, and supports invoice reconciliation.
• Assists with 3-week look-ahead and reviews daily crew activities with leadership.
• Coordinates equipment needs, crew logistics, material orders, and on-time delivery.
• Coordinates with Foreman and Superintendent on daily needs and site access.
• Maintains 811 tickets, tracks permit expirations, inspections, and utility locates.
• Keeps project documentation, as-builts, submittals, and daily reports up to date.
• Promotes daily safety practices and helps identify hazards in the field.
• Supports RFIs, logs field issues, and escalates concerns as needed.
• Assists with subcontractor scheduling and site access coordination.
• Maintains accuracy of project records and material reconciliations.
• Tracks progress and updates production reports for stakeholders.
• Schedules meetings, prepares minutes, and manages communications.

Education

Bachelor’s degree in Construction Management, Civil Engineering, or related field

Tools

MS Project

Primavera

Job description

Position Summary

Ella SA Contracting is seeking a Project Coordinator/APM to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards.

Key Responsibilities:

Project Planning

• Assists in breaking down plans into actionable tasks; helps coordinate daily and weekly work plans with field teams.

Budget Management

• Tracks field costs, updates spreadsheets, manages PO logs, and supports invoice reconciliation

Scheduling & Time Management

• Supports 3-week look-ahead in collaboration with foreman and superintendent, reviews daily crew activities with Superintendent and Foreman

Resource Allocation

• Coordinates equipment needs, assists with crew logistics, execute and coordinate material orders and on time site delivery

Field Operations Coordination

• Works directly with Foreman and Superintendent on daily needs, material runs, and delivery coordination. Helps ensure activities are planned ahead.

Utility Coordination & Permitting

• Creates and maintains 811 dig tickets; tracks permit expirations and renewals, inspections, and utility locates

Quality Assurance

• Tracks inspections, maintains as-builts, logs test results, and ensures documentation is complete

Safety Oversight

• Promotes daily safety practices in the field, helps identify hazards, and communicates issues to leadership

Risk Management

• Tracks field issues (utility conflicts, access problems), assist in the development of RFIs, maintains logs, and escalates concerns

Subcontractor Management

• Assists with coordinating subcontractor schedules, site access, and daily activities

Documentation & As-Builts

• Maintains as-built drawings, submittals, daily reports, and project records

Material Management

• Reconciles material order against executed POs versus on-site material and maintains a running count, delivery coordination, inventory tracking, and misc. material runs

Progress Tracking & Reporting

• Tracks daily production (footage, installs), updates reports, and communicates progress

Administrative Support

• Schedules meetings, prepares minutes, updates logs, and manages communication flow

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)
• Strong organizational and multitasking abilities
• Effective communication skills for both office and field coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Willingness to work in both office and outdoor job site environments

Preferred Skills

• Basic knowledge of underground utility construction (water, sewer, storm, telecom)
• Familiarity with excavation safety practices and trenching standards
• Experience with project management or scheduling software (e.g., MS Project, Primavera)
• Understanding of blueprints, utility plans, and as-built drawings