Assistant Project Manager - Construction

Ella-Sa-Contracting; San Antonio (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Ella SA Contracting is seeking an Assistant Project Manager to support underground utility construction projects, coordinating with the PM, Superintendent, and Foreman. The role focuses on planning, budgeting, scheduling, and field operations to ensure safety, on-time delivery, and regulatory compliance.

Responsibilities include task breakdown, cost tracking, look-ahead planning, equipment and material coordination, and maintaining documentation such as as-builts and daily reports.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or related field or equivalent experience.
• Strong organizational and multitasking abilities.
• Effective communication skills for office and field coordination.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Willingness to work in both office and outdoor job site environments.

Responsibilities

• Assist in breaking down plans into actionable tasks and coordinate daily/weekly field work plans.
• Track field costs, update spreadsheets, manage PO logs, and support invoice reconciliation.
• Support 3-week look-ahead planning and review daily crew activities with leadership.
• Coordinate equipment needs, crew logistics, material orders and on-time delivery.
• Coordinate with Foreman and Superintendent on daily needs, material runs and deliveries.
• Create and maintain 811 dig tickets, track permit expirations and renewals, inspections, and utility locates.
• Track inspections, maintain as-built drawings, logs test results, and ensure documentation completeness.
• Promote daily safety practices and help identify hazards and address issues.
• Track field issues, support RFIs, maintain logs, and escalate concerns.
• Assist with coordinating subcontractor schedules and site access.
• Maintain project documentation, as-built drawings, submittals, and daily reports.
• Reconcile material orders vs on-site material and track inventory.

Skills

Organizational skills

Multitasking

Effective communication

Office coordination

Education

Bachelor’s degree in Construction Management or Civil Engineering

Tools

MS Project

Primavera

Microsoft Office

Job description

Position Summary

Ella SA Contracting is seeking an Assistant Project Manager to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards.

Key Responsibilities:

Project Planning

• Assists in breaking down plans into actionable tasks; helps coordinate daily and weekly work plans with field teams.

Budget Management

• Tracks field costs, updates spreadsheets, manages PO logs, and supports invoice reconciliation

Scheduling & Time Management

• Supports 3-week look-ahead in collaboration with foreman and superintendent, reviews daily crew activities with Superintendent and Foreman

Resource Allocation

• Coordinates equipment needs, assists with crew logistics, execute and coordinate material orders and on time site delivery

Field Operations Coordination

• Works directly with Foreman and Superintendent on daily needs, material runs, and delivery coordination. Helps ensure activities are planned ahead.

Utility Coordination & Permitting

• Creates and maintains 811 dig tickets; tracks permit expirations and renewals, inspections, and utility locates

Quality Assurance

• Tracks inspections, maintains as-builts, logs test results, and ensures documentation is complete

Safety Oversight

• Promotes daily safety practices in the field, helps identify hazards, and communicates issues to leadership

Risk Management

• Tracks field issues (utility conflicts, access problems), assist in the development of RFIs, maintains logs, and escalates concerns

Subcontractor Management

• Assists with coordinating subcontractor schedules, site access, and daily activities

Documentation & As-Builts

• Maintains as-built drawings, submittals, daily reports, and project records

Material Management

• Reconciles material order against executed POs versus on-site material and maintains a running count, delivery coordination, inventory tracking, and misc. material runs

Progress Tracking & Reporting

• Tracks daily production (footage, installs), updates reports, and communicates progress

Administrative Support

• Schedules meetings, prepares minutes, updates logs, and manages communication flow

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)
• Strong organizational and multitasking abilities
• Effective communication skills for both office and field coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Willingness to work in both office and outdoor job site environments

Preferred Skills

• Basic knowledge of underground utility construction (water, sewer, storm, telecom)
• Familiarity with excavation safety practices and trenching standards
• Experience with project management or scheduling software (e.g., MS Project, Primavera)
• Understanding of blueprints, utility plans, and as-built drawings