Assistant Project Manager - Construction

ELLA Contracting, Lp; San Antonio (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Ella SA Contracting is seeking an Assistant Project Manager to support planning and execution of underground utility construction projects, coordinating with the Project Manager, Superintendent, and Foreman to ensure safety, schedule, and budget adherence. The role involves project planning, budgeting, scheduling, resource allocation, and regulatory compliance.

Proficiency in MS Office and field coordination experience are preferred.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience).
• Strong organizational and multitasking abilities.
• Effective communication skills for both office and field coordination.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Willingness to work in both office and outdoor job site environments.

Responsibilities

• Support project planning by breaking down plans into actionable tasks and coordinating with field teams.
• Track field costs, update spreadsheets, manage PO logs, and assist with invoice reconciliation.
• Support 3-week look-ahead planning and review daily crew activities with supervisors.
• Coordinate equipment needs, crew logistics, and material orders to ensure on-time delivery.
• Coordinate daily field needs with Foreman and Superintendent and plan ahead for site deliveries.
• Create and maintain 811 dig tickets, track permit expirations, renewals, inspections, and utility locates.
• Track inspections, maintain as-builts, log test results, and ensure documentation is complete.
• Promote daily safety practices and communicate hazards to leadership.
• Track field issues, assist RFIs, maintain logs, and escalate concerns.
• Assist with coordinating subcontractor schedules, site access, and daily activities.
• Maintain as-built drawings, submittals, daily reports, and project records.
• Reconcile material orders against executed POs and on-site inventory and deliveries.
• Track daily production and update progress reports for stakeholders.
• Schedule meetings, prepare minutes, and manage communications flow.

Skills

Organizational skills

Multitasking

Communication skills

MS Office proficiency

Office to field coordination

Education

Bachelor’s degree in Construction Management, Civil Engineering, or related field

Tools

MS Project

Primavera

Job description

Position Summary

Ella SA Contracting is seeking an Assistant Project Manager to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards.

Key Responsibilities

Project Planning

• Assists in breaking down plans into actionable tasks; helps coordinate daily and weekly work plans with field teams

Budget Management

• Tracks field costs, updates spreadsheets, manages PO logs, and supports invoice reconciliation

Scheduling & Time Management

• Supports 3-week look-ahead in collaboration with foreman and superintendent, reviews daily crew activities with Superintendent and Foreman

Resource Allocation

• Coordinates equipment needs, assists with crew logistics, execute and coordinate material orders and on time site delivery

Field Operations Coordination

• Works directly with Foreman and Superintendent on daily needs, material runs, and delivery coordination. Helps ensure activities are planned ahead

Utility Coordination & Permitting

• Creates and maintains 811 dig tickets; tracks permit expirations and renewals, inspections, and utility locates

Quality Assurance

• Tracks inspections, maintains as-builts, logs test results, and ensures documentation is complete

Safety Oversight

• Promotes daily safety practices in the field, helps identify hazards, and communicates issues to leadership

Risk Management

• Tracks field issues (utility conflicts, access problems), assist in the development of RFIs, maintains logs, and escalates concerns

Subcontractor Management

• Assists with coordinating subcontractor schedules, site access, and daily activities

Documentation & As-Builts

• Maintains as-built drawings, submittals, daily reports, and project records

Material Management

• Reconciles material order against executed POs versus on-site material and maintains a running count, delivery coordination, inventory tracking, and misc. material runs

Progress Tracking & Reporting

• Tracks daily production (footage, installs), updates reports, and communicates progress

Administrative Support

• Schedules meetings, prepares minutes, updates logs, and manages communication flow

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)
• Strong organizational and multitasking abilities
• Effective communication skills for both office and field coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Willingness to work in both office and outdoor job site environments

Preferred Skills

• Basic knowledge of underground utility construction (water, sewer, storm, telecom)
• Familiarity with excavation safety practices and trenching standards
• Experience with project management or scheduling software (e.g., MS Project, Primavera)
• Understanding of blueprints, utility plans, and as-built drawings