Assistant Project Manager - Aviation

Swanson Rink, Inc.; Denver (CO); On-site; USD 70,000 - 100,000; Full time

Job summary

Swanson Rink, Inc. in Denver, CO is seeking a Project Coordinator/Manager to oversee client communications, deliverable coordination, schedules, and document control.

The role emphasizes adherence to Swanson Rink and client standards and requires a bachelor’s degree in engineering and 2+ years of experience. You will develop work plans, monitor budgets, handle RFIs/Submittals, and maintain Newforma project data while coordinating with contractors and internal staff.

Qualifications

• Bachelor's degree in engineering or architectural engineering is required.
• Minimum 2 years' project coordination/management experience preferred.
• Ability to pass background checks and security screenings as required.

Responsibilities

• Direct client communication and coordination for assigned projects.
• Develop project deliverable information and track day-of-deliverable support.
• Review deliverables for conformance with standards and maintain organized documents.
• Create and execute project work plans and schedules using Swanson Rink processes.
• Monitor budgets and costs; prepare and review invoices and reporting.
• Open issue tracking and remediation; manage RFIs and submittals.
• Oversee document control and archiving; maintain Newforma data.
• Manage project setup and interfaces with client/contractor PM systems.

Skills

Project management

Client coordination

Document control

RFI & Submittals

Process improvement

Education

Bachelor's Degree in Engineering (Mechanical, Electrical, Civil) or Architectural Engineering

Tools

Newforma

AutoCAD

Revit

Job description

Description

• Perform project management duties for assigned projects including:
  • Directing client communication and coordination
  • Establishing project deliverable information, issuing to team members, tracking deliverables, and providing “day‑of‑deliverable” support
  • Reviewing deliverables for administrative conformance with Swanson Rink and client standards ensuring project documents are complete, current, and organized
  • Creating and executing project work plans and schedules utilizing Swanson Rink processes and forms, and revising as appropriate to meet changing needs and requirements
  • Responsible for cost control and budget monitoring and reporting, invoice preparation, review, and reporting, ensuring revision information accuracy of production documents, conversion of Revit and AutoCAD files into production documents
  • Responsible for Open Issue tracking and remediation
• Manage project processes from set up through construction including:
  • Developing independent contractor agreements and sub‑consultant agreements
  • Publishing meeting agendas and meeting minutes
  • Overseeing development of reports for clarity and presentation
  • Providing oversight for RFI and Submittal processes and remediation for overdue issues
• Provide ownership of Document Control responsibilities including:
  • Compiling and organizing information from project team members, clients and internal staff
  • Performing maintenance and audit of project directories to ensuring compliance with company standards
  • Project setup and maintenance in Newforma and implementing interfaces with client and/or contractor specific project management systems
  • Managing document archiving and retrieval processes
• Manage project support functions including:
  • Handling certificates of insurance requirements for projects including oversight of sub‑consultant insurance
  • Managing client‑issued security access and badges
  • Executing, reviewing, and streamlining internal project processes on a company‑wide basis with the ability to adjust for project/client specific requirements

Requirements

• A Bachelor's Degree in Engineering (Mechanical, Electrical, Civil) or Architectural Engineering
• Minimum 2 years’ project coordination/management experience, experience in our industries preferred.
• Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts.
• Must be authorized to work in the United States.