Assistant Project Manager (2047)

Avfuel Corp; Ann Arbor (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Avflight Corporation in Ann Arbor, MI is hiring an Assistant Project Manager to support aviation infrastructure and capital improvement projects. You will coordinate schedules, budgets, procurement, and construction activities, working with project managers, teams, vendors and airport representatives.

The role requires a 2-year degree (4-year preferred) in aviation or related field and at least 2 years’ experience, with willingness to travel up to 75%.

Qualifications

• Minimum 2 years’ experience in aviation infrastructure or project coordination.
• Proficiency with Microsoft Office and SharePoint.
• Ability to multi-task and manage multiple schedules.
• Strong safety mindset and adherence to standards.
• Effective written and verbal communication skills.

Responsibilities

• Develop and maintain project schedules, task lists and timelines.
• Assist with budgeting, expense tracking and cost analysis.
• Prepare scope documents, change orders and progress reports.
• Coordinate with cross-functional teams to manage resources.
• Monitor milestones, identify risks and support mitigation.
• Manage contracts, insurance certificates, lien waivers, and invoices.
• Document meetings, decisions and action items.
• Support QA by verifying deliverables meet requirements.
• Aid in environmental fieldwork and on-site support as needed.
• Perform other duties as assigned.

Skills

Project scheduling

Budgeting and financial tracking

Report writing and presentation

Data analysis and KPI measurement

Communication and stakeholder

Problem-solving and adaptability

Time management and prioritization

Leadership support and conflict

Attention to detail

Education

Two year degree in Aviation or related field

Four year college degree in Aviation or related study

Job description

Job Details: Job Location: Avflight Corporation - Ann Arbor, MI 48108, Position Type: Full Time, Education Level: 2 Year Degree, Job Shift: Any, Assistant Project Manager

General Purpose of Job:

The Assistant Project Manager will support a wide range of aviation infrastructure and capital improvement projects, including fuel farm construction and upgrades, new FBO and hangar development, facility renovations, roofing, hangar doors, HVAC and mechanical systems, pavement and ramp improvements, and other airport and private aviation infrastructure projects.

Working closely with Avflight's Project Managers, local teams, contractors, vendors, airport representatives, and other stakeholders, the Assistant Project Manager will help coordinate projects from planning and procurement through construction, completion, and closeout.

Duties:

• Ensuring compliance with established Avflight Standards.
• Developing and maintaining project schedules, task lists and timelines.
• Assisting with project budgeting, expense tracking and cost analysis.
• Preparing scope of documents, change orders and progress reports for review.
• Coordinating with cross-functional teams to manage resources and deliverables.
• Monitoring project milestones, identifying risks and helping develop mitigation plans.
• Managing contracts, certificates of insurance, lien waivers, and vendor invoices
• Organizing and documenting project meetings, decisions and action items.
• Supporting quality assurance by checking deliverables against requirements.
• Aid in Environmental Fieldwork.
• On-site support as needed.
• Perform other duties as assigned

Qualifications:

• Minimum 2 years’ experience
• 4-year college degree in Aviation or related study and/or equivalent professional experience preferred
• Must be 18 years or older
• Airport infrastructure, construction, facilities, engineering, or aviation experience preferred
• Proficiency in Microsoft Office and SharePoint required
• Healthy regard for the importance of safety in the workplace
• Must possess strong interpersonal, oral and written communication skills
• Personable, organized, self-motivated, and has a strong work ethic
• Ability to multi-task
• Must be willing to travel up to 75% of the time throughout the year
• Must pass background check, pre-employment drug test, have valid Driver's license with a good driving record within company standards
• Must have authorization to work in the U.S.

Skills and Competencies:

• Project scheduling.
• Budgeting and financial tracking.
• Report writing and presentation development.
• Data analysis and KPI measurement.
• Communication and stakeholder engagement.
• Problem-solving and adaptability.
• Time management and prioritization.
• Leadership support and conflict resolution.
• Attention to detail and documentation accuracy.

Work Environment:

Airport environment: Indoors and Outdoors. Extreme outdoor conditions where extreme temperature ranges may be encountered.