Assistant Project Manager

XL Construction Corporation; San Francisco, Northern (CA, KY); Hybrid; USD 120,000 - 135,000; Full time

Benefits offered by this job

Health benefits

Vehicle reimbursement

Cell phone reimbursement

401(k) with company match

Paid time off

Job summary

XLI is seeking an Assistant Project Manager in California to support the Project Manager and Superintendent with documentation, procurement, budgeting, scheduling, and quality control on healthcare, education, and commercial office projects.

The APM will coordinate bid processes, manage subcontractor buyouts, and lead project controls with a focus on risk management and client relations. APMs mentor Project Engineers and Administrators while upholding XLI’s safety and process standards.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or a related field.
• 3–5 years of construction experience, preferably as a Senior Project Engineer or Assistant Project Manager.
• Experience working on healthcare, education, life sciences, civic, or commercial office projects.
• Demonstrated experience managing or assisting with small projects.
• Proficiency with Microsoft Office, Procore, Primavera P6, Timberline, Vista.
• OSHA 10 Certification.
• Excellent organizational and time management skills.

Responsibilities

• Review contracts, assess risk, and communicate exposure to the project team.
• Lead the bid process with detailed instructions to bidders and risk mitigation.
• Support subcontractor buyout and selection processes, including subcontract execution.
• Assemble and manage the project control estimate.
• Oversee construction management activities: scheduling, procurement, submittals, RFIs, change orders, budgeting, forecasting, billing, closeout.
• Ensure permits, inspections, and tests are scheduled and tracked.
• Own the project procurement plan and risk mitigation log.
• Foster relationships with clients and design teams through OAC meetings and site walks.
• Maintain document control accuracy and timeliness.
• Leverage VDC, Lean, SPW, XL Shop to drive project efficiency.
• Train and mentor Project Engineers, Project Administrators, and Project Accountants.
• Promote XLI’s safety culture and operational excellence.

Skills

Construction management

Project coordination

Procore

Primavera P6

Timberline

MS Office

Scheduling

MEP trades

OSHA 10

Vendor management

Education

Bachelor’s degree in Construction Management

Tools

Procore

Primavera P6

Timberline

Vista

MS Office

Job description

About XLI

At XLI, we build more than just structures. We build careers, relationships, and the future. As a purpose-driven general contractor, our culture is grounded in servant leadership, accountability, and collaboration. Our Assistant Project Managers are integral to driving success across our projects and shaping the future of construction.

Position Summary

The Assistant Project Manager (APM) plays a critical role in supporting the successful planning and execution of construction projects. In partnership with the Project Manager and Superintendent, the APM oversees documentation, procurement, budgeting, schedule adherence, and quality control. This role is ideal for a dynamic builder with strong attention to detail, leadership capabilities, and a passion for continuous learning.

Key Responsibilities

• Review contracts, assess risk, and communicate key areas of exposure to the project team.
• Lead the bid process by developing detailed instructions to bidders, ensuring scope coverage, accuracy, and appropriate risk mitigation.
• Support subcontractor buyout and selection processes, including subcontract execution and issue resolution.
• Assemble and manage the project control estimate.
• Manage all aspects of construction management, including:
  • Preconstruction
  • Scheduling
  • Procurement
  • Submittals
  • RFIs
  • Change orders
  • Budgeting
  • Forecasting
  • Billing
  • Project closeout
• Ensure project permits, inspections, and tests are accurately identified and scheduled.
• Own the project procurement plan and procurement log, proactively identifying and mitigating risks.
• Foster effective relationships with clients and design teams through consistent communication and leadership during Owner/Architect/Contractor (OAC) meetings and site walks.
• Maintain document control accuracy and timeliness.
• Leverage internal resources including VDC, Lean practices, SPW, XL Shop, and other tools to drive project and team effectiveness.
• Train and mentor Project Engineers, Project Administrators, and Project Accountants.
• Promote and model XLI's core values, safety culture, and operational excellence.

Required Qualifications

• Bachelor's degree in Construction Management, Engineering, or a related field.
• 3–5 years of construction experience, preferably as a Senior Project Engineer or Assistant Project Manager.
• Experience working on healthcare, education, life sciences, civic, or commercial office projects.
• Demonstrated experience managing or assisting with small projects.
• Proficiency with:
  • Microsoft Office
  • Procore
  • Primavera P6
  • Timberline
  • Vista
• Solid understanding of:
  • MEP trades
  • Scheduling
  • Permit processes
• OSHA 10 Certification.
• Ability to build trust across project stakeholders and internal teams.
• Excellent organizational and time management skills.

Core Competencies

• XLI Stewardship
• Managerial Courage
• Bridge Builder
• People Developer
• Continuous Learner
• Business Acumen
• Strategic Edge

Compensation

In accordance with California's Pay Transparency Laws (SB 1162), XLI is committed to fair and equitable compensation.

• Base Salary Range: $120,000 – $135,000 annually
• Eligible for annual performance bonus program
• Eligible for vehicle reimbursement

Compensation will be determined based on experience, education, qualifications, and internal equity.

Why Join XLI?

At XLI, we offer more than a job. We offer a purpose. From career development to mentorship and a people-first culture, we are proud to support your growth in construction leadership.

Benefits Include

• Competitive salary and annual bonus program
• Comprehensive health benefits including medical, dental, and vision
• 401(k) with company match
• Generous paid time off and company holidays
• Monthly vehicle reimbursement
• Monthly cell phone reimbursement
• Opportunities to work on meaningful, high-impact projects