Assistant Project Manager

Monadnock Construction, Inc.; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Company Bonus Program

Family Leave (Maternity, Paternity)

Short/Long Term Disability

Training & Development

Wellness Resources

Job summary

Monadnock Construction, Inc. seeks an Assistant Project Manager in New York to support the Project Manager and team in delivering a project on time and within budget.

You will track documents, coordinate meetings, and assist with procurement, submittals, RFIs, and safety/compliance programs on site. You will work with Procore to manage drawings, RFIs, submittals, and logs; help develop scopes of work and monitor the project schedule and milestones with field crews.

Qualifications

• Bachelor's or Master's degree in Construction Management, Engineering or related field preferred.
• 3-6 years of prior experience with a General Contractor, Engineering firm or similar role within the construction industry preferred.
• Salary range: $100,000 - $140,000 annually

Responsibilities

• Assist the Project Manager and project team to execute a project and manage subcontractors, vendors and professionals toward budget and schedule goals.
• Track and distribute project documents using Procore; ensure field office has up-to-date drawings, specifications, sketches and RFIs.
• Assist with take-offs, bids, submittals, and coordination meetings; prepare lists of required submittals and log packages from subcontractors.
• Coordinate, log and track drawings, files and RFI responses; review for basic compliance with drawings/specs and log in Procore.
• Update and track the project schedule and milestones; monitor long lead times and coordinate deliveries to site with supers.
• Prepare, review and distribute meeting minutes; assist in safety, quality control and closeout documentation.
• Coordinate, log and track certifications, insurance, and occupancy-related requirements; support project closeout and handover with O&M materials.

Skills

Project coordination

Scheduling

Communication

Quality control

Education

Bachelor's or Master's degree in Construction Management, Engineering or related field

Tools

Procore

On Screen Take-off

Job description

The Assistant Project Manager assists the Project Manager and the project team with executing a project and helps manage all subcontractors, vendors, and professionals towards successful completion relative to budget and schedule goals.

Duties and Responsibilities

1. Contract Documents:
   • Track & distribute (Procore software)
   • Track & distribute sketches and RFI's (Procore software)
   • Ensure field office has most up-to date drawings, specifications, sketches and RFI's
2. Misc. take-offs:
   • Assist with various take-offs, doors, windows, flooring, etc. (On Screen Take-off software)
3. Scope of Work:
   • Develop scope list for trade contracts
   • Assist in writing scopes of work
4. Bids & Proposals
   • Receive & log
   • Assist with bid comparison sheets
5. Submittals (product data, samples, shop drawings, etc.):
   • Prepare lists of required project specific submittals
   • Solicit, receive and log packages from subcontractors (Procore)
   • Review for basic compliance, comparing with project drawings, specifications, sketches, RFI's and scope of work
   • After thorough review, submit to design team, track (Procore)and follow-up for prompt return
   • Review returned packages, log (Procore), return to subcontractor & forward a copy to field office
   • Distribute approved submittals to the appropriate contractors required for coordination
6. MEP Coordination
   • Log & track drawings & files
   • Schedule & attend coordination meetings
7. RFI's and Sketches (Procore)
   • Receive & log
   • Research construction documents, prepare draft RFI for submission to consultant
   • Submit, track and follow-up
   • Review response, log, return to subcontractor & forward a copy to field office
   • Mark-up master contract drawing(s) & specifications (office hard copy)
8. Requisitions, Change Orders & Purchase Orders
   • Solicit & track payment applications from subcontractors
   • Prepare requisition for review by bank
   • Log and track subcontractor's request for change orders
   • Log and track change orders to Owner
   • Log and track purchase orders
   • Log and track waivers including 2nd tier
   • Cost coding of invoices
9. Project Schedule:
   • Update project schedule (monthly)
   • Update key milestones
   • Track items required to meet key milestones
   • Log and track long lead times
   • Track material release, shipment and coordinate deliveries to site with supers
10. Meeting minutes:
    • Weekly in-house (Procore)
    • Owner/Architect meeting (Procore)
11. Safety
    • Assist with compliance with Monadnock Safety program
    • Know the company's policies and procedures contained in the Monadnock safety Manual
12. Quality Control
    • Assist with creating QC checklist such pre sheetrock, façade, MEP, finishes etc. for use by the supers
    • Mockups, Façade, Apartment, etc. Create material log, track for deliveries
13. Testing & Special Inspections
    • Receive & log reports
    • Track & NCR (Non-compliance Report) follow-up
14. Special Certifications
    • Coordinate, log and track documents required for compliance with
    • NYSERDA Multifamily Performance Program
    • Enterprise Green Communities Certification Program
    • Assist in M/WBE tracking
15. Insurance
    • Review weekly insurance log with field to ensure all subcontractors are properly enrolled in CCIP or have the required insurances if outside of CCIP
16. Department of Buildings and Certificate of Occupancy
    • Coordinate and track log of requirements for TCO and CO.
17. Project Close out and documentation
    • Track punch list and handover to owner
    • Gather O&M's and As Built and review to ensure they are accurate
    • Utility transfer to owner

Requirements

Preferred Credentials:

Bachelor's or Master's degree in Construction Management, Engineering or related field preferred.

3-6 years of prior experience with a General Contractor, Engineering firm or similar role within the construction industry preferred.

Salary range: $100,000 - $140,000 annually

The salary range posted is the base salary only and does not reflect the total compensation package.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Company Bonus Program
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources