Assistant Project Manager

NU USA Northeastern University; Boston (MA); On-site; USD 68,000 - 96,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Tuition assistance

Job summary

Northeastern University in Boston is seeking an Assistant Project Manager to oversee project delivery from planning through project completion, across Pre-Design, Design, Construction, and Closeout phases.

The role requires collaboration with architects, engineers, and design teams; strong organizational, communication, and analytical skills; and the ability to manage schedules, budgets, and on-site coordination with stakeholders.

Qualifications

• Bachelor’s degree required, plus 2 years in construction, PM, engineering, or architecture; or 8 years of equivalent experience.
• Able to read project reports, drawings, specs, and communications.
• Proficient with MS Office, MS Project, TUC and Procore.
• Strong written and verbal communication and problem-solving abilities.

Responsibilities

• Assist in developing project schedules, timelines, and work plans.
• Help create and maintain project budgets and cost estimates.
• Coordinate with architects, engineers, and design teams on specs.
• Support the development of project execution plans.
• Documentation: update spreadsheets and TUC; manage submittals, RFIs, change orders; maintain files and minutes.
• Prepare and distribute meeting minutes; track project documentation for compliance.

Skills

Strong communication

Organizational skills

Independent work

Problem-solving

Education

Bachelor’s degree

Tools

Microsoft Office

Microsoft Project

Trimble Unity Construct (TUC)

Procore

Job description

About the Opportunity

Job Summary

The Assistant Project Manager (APM) will have a broad set of skills within the realm of project delivery from planning through project completion. The APM will be involved in any or all typical project phases including Pre-Design, Design, Construction, and Project Closeout.

Minimum Qualifications

• Bachelor’s degree plus two years of experience in construction, project management, engineering, or architecture; or eight years of equivalent experience in lieu of a degree.
• Ability to read and interpret project reports, construction drawings, specifications, and internal and external communications.
• Proficiency in Microsoft Office, Microsoft Project, Trimble Unity Construct (TUC), and Procore.
• Ability to work independently on complex tasks and make sound decisions.
• Strong organizational skills, with the ability to prioritize workload, anticipate project needs, and manage meetings and supporting documentation (agendas, minutes, action items).
• Excellent written and verbal communication skills, with the ability to explain concepts clearly and build effective working relationships.
• Strong problem-solving skills.

Key Responsibilities & Accountabilities

Project Planning & Coordination

• Assist in developing project schedules, timelines, and work plans
• Help create and maintain project budgets and cost estimates
• Coordinate with architects, engineers, and design teams on project specifications
• Support the development of project execution plans
• Documentation & Administration
  • Update and maintain project information in spreadsheets and TUC.
  • Manage submittals, RFIs (Requests for Information), and change orders
  • Maintain project files, contracts, and correspondence
  • Prepare and distribute meeting minutes
  • Track project documentation for compliance and record-keeping

On‑Site Coordination

• Conduct or support site visits and progress inspections
• Communicate with site superintendents and Northeastern Clerks of the Works
• Coordination of installations or furniture and other 'soft cost' items within projects
• Help resolve on‑site issues and coordinate problem‑solving
• Monitor quality control and safety compliance

Financial Tracking

• Assist with budget tracking and cost reporting
• Review and process invoices and payment applications
• Help track change orders and their budget impact
• Support forecasting of project costs to completion

Communication & Stakeholder Management

• Prepare progress reports and status updates
• Attend owner/architect/contractor (OAC) meetings
• Help manage client expectations and address concerns
• Coordination with in‑house trades departments (Carpentry Shop, Transportation, Sign Shop, etc.).

Scheduling

• Support Update and maintain project schedules
• Track milestones and flag potential delays

Risk & Compliance Management

• Help identify potential project risks and mitigation strategies
• Ensure compliance with building codes, safety regulations, and contract terms
• Support quality assurance/quality control (QA/QC) processes

Position Type Facilities

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 109S Expected Hiring Range: $67,855.00 - $95,845.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real‑world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—including 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.