Assistant Program Manager, State Aid

265 DEPARTMENT OF EDUCATION; Oklahoma City (OK); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Benefits allowance

Insurance plans

Flexible spending accounts (FSA)

Job summary

265 DEPARTMENT OF EDUCATION is seeking an Assistant Program Manager, State Aid in Oklahoma City, to lead the State Aid section and oversee interpretation of the state aid formula, disbursement of funds, and related reporting. This in-person role requires presence at the Oliver Hodge Education Building in Oklahoma City and does not offer remote options.

The position requires a deep understanding of state aid factors, legislative processes, and the ability to communicate complex information

Qualifications

• Bachelor’s degree required; transcripts upon hire.
• Three years experience interpreting complex funding formulas and explaining calculations to diverse stakeholders.
• Experience preparing budgets, work programs, and quarterly allotments with accuracy and compliance.

Responsibilities

• Interpret and explain changes to the state aid formula to superintendents, administrators, legislators, and staff.
• Direct the State Aid section, coordinate with other divisions, and oversee report preparation for the legislature and stakeholders.
• Oversee budgeting, annual Budget Request, Budget Work Program, and quarterly allotments.
• Direct attendance audits and statistical analyses of district data and share of state aid.

Skills

Financial analysis

Communication

Education

Bachelor’s degree in Finance, Education, or related field

Tools

Microsoft Excel

Job description

Job Posting Title Assistant Program Manager, State Aid Agency 265 DEPARTMENT OF EDUCATION Supervisory Organization Department of Education–Oliver Hodge Education Building Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $70,000-$80,000

Job Description POSITION OVERVIEW The Assistant Program Manager of State Aid will assit with leading the State Aid section, monitoring the interpretation and implementation of the state aid formula and ensuring accurate disbursement of funds to school districts. This position requires a deep understanding of state aid factors, legislative processes, and the ability to communicate complex information effectively. Please note: This role requires a consistent, in-person presence at the designated workplace in Oklahoma City, Oklahoma, and does not offer remote, telecommuting, or hybrid options.

ESSENTIAL FUNCTIONS

• State Aid Formula Interpretation and Communication: Interpret and explain changes in the state aid formula, including foundation aid, salary incentive aid, and supplements for transportation and special education;
• Explain calculations to superintendents, administrators, legislators, and subordinates.
• Section Management and Coordination: Direct the activities of the State Aid section and coordinate with other divisions within the department; Supervise the preparation of reports for the legislature, media, and other stakeholders; Develop forms and data sheets required by law, State Board regulations, or other state government divisions.
• Budgeting and Allotments: Coordinate the preparation of the annual Budget Request, Budget Work Program, and Quarterly Allotments for Common Education.
• Attendance Audits and Statistical Analysis: Direct the review and analysis of attendance audits and annual statistical reports from school districts; Process shared superintendent applications and determine receiving districts' share of state aid due to annexations and changes in transportation area.

State Aid Disbursement and Allocation

State Aid Disbursement and Allocation: Direct the calculation, allocation, and disbursement of state aid money; Make administrative decisions regarding district allocation and interpretation of laws and regulations; Supervise the preparation of projections to the legislature for anticipated appropriation needs.

Financial Reporting and Analysis

Financial Reporting and Analysis: Direct the compilation of income sheets and analyze expenditure reports from school districts; Ensure alignment with the district's Estimate of Needs and Financial Statement filed with the State Equalization Board. Legislation: Supports the legislative development process by reviewing proposed legislation and offering guidance, analysis, and informed input to ensure alignment with organizational priorities. NEA Annual Report: Supervise data collection and reporting for the National Education Association (NEA) annual report.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Finance, Education, or a related field [official transcripts required upon hire]; Three (3) years of experience interpreting complex funding formulas and clearly explain technical calculations to superintendents, administrators, legislators, and other stakeholders; preparing and managing budget requests, work programs, and quarterly allotments with accuracy and compliance.
• Three (3) years of experience conducting audits and statistical analyses of district attendance data, financial reports, and other required information to ensure compliance and identify trends.
• The ability to provide sound financial guidance by reviewing expenditure reports, interpreting statutes, and supporting informed decisions related to state aid.
• Proficiency in Microsoft Excel (minimum intermediate level).
• Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education.

SPECIAL REQUIREMENTS

• Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship;
• Successful completion of a pre-employment background check;
• Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel.
• Less than 10% in-state/out-of-state travel may be required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Location: Oliver Hodge Building, Oklahoma City, Oklahoma

Work Environment includes: o Office Setting: Climate-controlled office setting with exposure to moderate noise; the employee is frequently required to talk, walk, and stand; this position requires long periods of sitting and daily use of computer and phone. Must be able to remain in a stationary position 75% of the time. Physical Demands include: o Ability to stand, reach, and bend 50% of the time; o Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, and office telephone 75% of the time; o Ascends/descends stairs 25% of the time; o Ability to lift to 25 lbs.

Cognitive Requirements: o This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions. o Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames. o Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges.

Discover the Benefits of Joining Our Team!

• Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits.
• Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations.
• Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease.
• Full Participation in TRS: Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.
• Generous Leave Policy: Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.
• Paid Holidays: Benefit from 11 paid holidays per year.
• Employee Discounts: Access discounts with various companies and vendors.
• Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.
• Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time.
• Employee Assistance Program: Access support and resources through our Employee Assistance Program.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.