Administrative Assistant II

State-of-Oklahoma; Oklahoma; On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

State of Oklahoma is seeking an Administrative Assistant II in Stillwater, OK to support the Administration Division. The role emphasizes accurate office operations, deadlines, and a continuous improvement mindset. Must handle multiple tasks and interpret data for improvements.

Position is full-time with benefits. Requires a high school diploma or equivalent and solid Microsoft Office skills; experience with data management and customer service is valued. Background check applies.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office and general computer skills.
• Ability to manage multiple projects and prioritize.
• Good communication and customer service skills.

Responsibilities

• Answer phones, maintain files, screen calls, prepare correspondence and reports.
• Maintain accurate databases, records, and files; collect and disseminate information.
• Create and maintain division requisitions; assist with travel arrangements and event preparation.
• Follow agency procedures and identify opportunities for process improvement.

Skills

Customer service mindset

Communication

Multitasking

Education

High school diploma or equivalent

Proficiency in Microsoft Office

Job description

Job Posting Title Administrative Assistant II Agency 800 OKLA. CAREER AND TECHNOLOGY EDUCATION Supervisory Organization Administration

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time

Job Type Regular Compensation $34,576.30 - $38,273.32

Job Description Recruitment Announcement

This position is available with Oklahoma Department of Career and Technology Education.

Job Title: Administrative Assistant II Job Code: E17B Department/Area: Administration FLSA Classification: Non-Exempt Payband: 7

Summary Support the Administration Division by completing the Administrative Assistant position duties: ensure the office is run in an accurate and efficient manner; ensure office deadlines are met. The position requires a continuous improvement philosophy as well as the ability to interpret data to discover improvement opportunities.

Education and Experience Required

High school diploma or equivalency Computer/keyboarding skills with knowledge of Microsoft Office suites, Internet, basic financial management; must be able to manage multiple projects

Essential Duties and Responsibilities

• Apply a customer service attitude while meeting internal/external customer needs.
• Answer phones, maintain files, screen incoming calls, prepare correspondence and reports.
• Maintain accurate databases, records, and files, including collecting and disseminating information and data.
• Create and maintain division requisitions.
• Assist preparation for all conferences and events.
• Prepare and maintain in-and-out-of-state travel requests for other divisions as requested.
• Prepare registration and materials and make travel arrangements for meetings, conferences, and site visits.
• Follow agency operational procedures and apply continuous improvement strategies by being able to identify and act on opportunities for process improvement.

Salary and Benefits

$34,576.30 - $38,273.32 The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance. The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage. State paid teacher’s retirement pension and flexible benefits plan. Vacation leave and 15 days sick leave and 11 paid holidays Employee assistance program and flex-time work schedule options. Total salary and benefits package valued at $47,904.61 - $64,771.02.

Management Responsibility

No management responsibilities.

Communication Skills

• Read and interpret documents such as safety rules, operating instructions, and procedure manuals.
• Write routine reports and correspondence.
• Speak effectively before groups of employees.
• Communicate ideas and concepts to other employees.

Mathematical Skills

Calculate simple mathematical equations as applicable (For example: add, subtract, multiply and divide).

Reasoning Skills

• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

Physical Demands

Ability to lift 25 pounds with or without reasonable accommodation.

Work Environment

• Position based in Stillwater, OK.
• Valid driver’s license required.
• Hiring contingent upon successful completion of background check.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.