Assistant Program Manager, College Access Programs

University of Michigan; Flint (MI); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Generous time off

Retirement plan with matching

Health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts

Job summary

University of Michigan Flint's Office of Educational Opportunity Initiatives seeks an Assistant Program Manager to support the GEAR UP and other college-access programs. You will assist in day-to-day operations, supervise temporary staff, monitor budgets, and help develop program activities.

You will coordinate pre-college programming, engage schools and families, collect data, prepare reports, and ensure compliance with confidentiality and reporting requirements.

Qualifications

• Bachelor's Degree
• 1 or more years of experience working with pre-college populations
• 1 or more years of relevant experience in an educational setting in support of and working directly with disadvantaged school communities or students in secondary or postsecondary settings
• Experience coordinating workshops and/or facilitating presentations to diverse audiences
• Experience helping students access educational programs, academic support, or college preparation resources, including addressing barriers to participation
• Knowledge of the Flint community, key stakeholders, and local school districts

Responsibilities

• Assist the Pre-College Program Manager with implementing assigned academic year and summer college-access programs.
• Coordinate the logistics of all program components
• Support the implementation of standardized curricula
• Facilitate workshops, student meetings, classroom presentations, and small-group activities at partner schools and on the university campus.
• Provide direct support to students related to academic planning, goal-setting, time management, college applications, financial aid, scholarships, and postsecondary transition.
• Help ensure a holistic environment for participating students and families.
• Serve as a day-to-day point of contact for students, families, and in school site coordinators.
• Maintain regular communication with key school personnel, school counselors, teachers, administrators, site coordinators, and other partner representatives.
• Coordinate school-based program calendars and confirm student participation, facilities, transportation, meals, and other logistical needs.
• Support outreach and recruitment efforts within designated schools and communities.
• Participate in school meetings, family engagement activities, community events, and campus outreach initiatives.
• Assist with creating presentations, flyers, newsletters, emails, social media content, and other materials that communicate program opportunities and outcomes.
• Promote positive working relationships among participating schools, community partners, university departments, and funding partners.
• Represent the program at approved campus and community meetings when assigned.
• Collect, Maintain accurate and confidential participant records in program databases and other approved information systems, including SCRIBE or comparable platforms.
• Monitor the completion and accuracy of required program documentation.
• Administer surveys, pre- and post-assessments, student reflections, and other evaluation instruments.
• Assist with analyzing participation and outcome data to identify student needs, service gaps, and program trends.
• Prepare routine participation summaries, activity reports, data tables, and supporting documentation for internal and external reports.
• Assist the Pre-College Program Manager with grant reporting, program reviews, audits, and monitoring visits.
• Follow applicable institutional, state, federal, and grant requirements related to confidentiality, student records, data security, and program documentation.
• Assist with recruiting, onboarding, training, scheduling, and supporting college mentors, temporary staff, student employees, volunteers, and program facilitators.
• Provide day-to-day work direction to assigned student employees and temporary program staff.
• Monitor student employees and temporary program staff schedules, program coverage, attendance, assigned tasks, and completion of required documentation.
• Help facilitate staff meetings, program briefings, professional development sessions, and post-program debriefs.
• Model appropriate professional conduct and reinforce expectations related to student safety, confidentiality, boundaries, and inclusive practices.
• Communicate student employees and temporary program staff performance concerns and program incidents promptly to the Pre-College Program Manager.
• Assist with maintaining emergency contacts, participant rosters, incident documentation, and program safety procedures.
• Attend departmental, divisional, partner, and professional development meetings as assigned.
• Contribute to departmental projects and collaborative initiatives across Educational Opportunity Initiatives and Student Affairs.
• Work occasional early mornings, evenings, weekends, and overnight programs based on student and program needs.
• Travel to partner schools, community locations, college campuses, conferences, and program events as required.
• Perform other duties consistent with the position's responsibilities and program needs.

Job description

University of Michigan Flint's Office of Educational Opportunity Initiatives seeks an Assistant Program Manager to support the GEAR UP and other college-access programs. You will assist in day-to-day operations, supervise temporary staff, monitor budgets, and help develop program activities.

You will coordinate pre-college programming, engage schools and families, collect data, prepare reports, and ensure compliance with confidentiality and reporting requirements.