Assistant Program Manager – Career Ready Early Scholars Program (CRESP)

GWED - Girls' and Women's Empowerment and Development; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Part time

Job summary

GWED in Washington, DC is seeking a Part-Time, Year-Round Assistant Program Manager to support the CRESP program for youth ages 9–13, with a summer emphasis on healthcare and technology careers including AI, financial literacy, and health/wellness. You will work with the Executive Director to plan year-round activities, coordinate staff and partners, and ensure safety and compliance.

The role covers program planning, scheduling, supervision during sessions and field trips, and maintaining

Qualifications

• Associate degree or equivalent relevant experience in education, youth development, public health, social services, nonprofit management, or a related field.
• At least two years of experience working with youth or coordinating educational or community-based programs.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to coordinate multiple activities, supervise youth, and collaborate effectively with diverse teams.
• Proficiency with Microsoft Office, Google Workspace, and electronic recordkeeping systems.
• Demonstrated professionalism, reliability, confidentiality, and sound judgment.
• Ability to satisfy applicable background screening and youth protection requirements.

Responsibilities

• Assist in program planning and six-week summer schedule development.
• Coordinate healthcare, AI, career exploration, leadership, and wellness programming.
• Coordinate instructors, guest speakers, volunteers, community partners, and field trips.
• Prepare program materials, participant files, and logistical arrangements.
• Assist with organizing the end-of-program showcase and recognition activities.
• Support daily program operations and participant supervision during sessions.
• Maintain accurate participant records, registration documents, and attendance.
• Ensure compliance with GWED policies and DC DOES grant requirements.

Skills

Organizational skills

Communication skills

Leadership

Problem-solving

MS Office

Google Workspace

Electronic recordkeeping

Professionalism

Reliability

Confidentiality

Judgment

Education

Associate degree or equivalent experience

Bachelor's degree preferred

Tools

MS Office

Google Workspace

Electronic records systems

Job description

Organization: Girls’ and Women’s Empowerment and Development (GWED)

Location: Washington, DC

Employment Type

Part-Time, Year-Round (Full-Time Hours During Summer Programming)

Reports To

Executive Director / CRESP Program Manager

Compensation

$25.00 per hour

Work Schedule

20 hours per week year-round; 40 hours per week during the six-week summer

program

1. Position Summary

Girls’ and Women’s Empowerment and Development (GWED) seeks a highly organized, dependable, and

youth-focused Assistant Program Manager to support the planning, coordination, implementation, and

evaluation of the Career Ready Early Scholars Program (CRESP).

CRESP provides youth ages 9–13 with hands-on career exploration, academic enrichment, leadership

development, and workforce readiness experiences. The Summer 2027 program will emphasize

healthcare and technology careers, including artificial intelligence (AI), financial literacy, personal

development, and health and wellness.

The Assistant Program Manager

will work closely with the Executive Director/Program Manager to

ensure effective year-round program preparation, successful summer implementation, strong staff

coordination, participant safety, and compliance with GWED policies and applicable funding

requirements.

2. Key Responsibilities

A. Program Planning and Coordination

• Assist in developing the annual CRESP implementation plan, six-week summer schedule, curriculum, and enrichment activities.
• Coordinate healthcare, technology, AI, career exploration, leadership, and wellness programming.
• Coordinate instructors, guest speakers, volunteers, community partners, and field trips.
• Prepare program materials, supplies, participant files, and logistical arrangements.
• Assist with organizing the end-of-program showcase and recognition activities.

B. Summer Program Implementation and Youth Supervision

• Support daily program operations, ensuring activities are delivered safely, effectively, and on schedule.
• Supervise participants during instructional sessions, meals, breaks, recreational activities, and field trips.
• Coordinate participant check-in, attendance, classroom transitions, and daily schedules.
• Assist instructors with classroom management, participant engagement, and conflict resolution.
• Promote leadership, teamwork, communication, accountability, and positive youth development.
• Maintain a safe, inclusive, respectful, and supportive learning environment.

C. Administration, Monitoring, and Compliance

• Maintain accurate participant records, registration documents, consent forms, and attendance.
• Support program data collection, evaluation, reporting, and documentation.
• Monitor implementation progress and identify challenges requiring corrective action.
• Assist with preparation of weekly progress reports, program evaluations, and final reports.
• Ensure compliance with GWED policies, youth safety procedures, and applicable DC Department of Employment Services (DOES) grant requirements.
• Maintain confidentiality and follow established incident reporting and safeguarding procedures.

D. Staff Coordination and Communication

• Support instructor scheduling, daily assignments, orientation, and program preparation.
• Facilitate communication among instructors, families, participants, and community partners.
• Follow up on participant attendance, family concerns, and operational needs.
• Participate in planning meetings, staff debriefings, and continuous quality improvement activities.
• Provide timely updates and recommendations to the Executive Director/Program Manager.

3. Qualifications

Minimum Qualifications

• Associate degree or equivalent relevant experience in education, youth development, public health, social services, nonprofit management, or a related field; bachelors degree preferred.
• At least two years of experience working with youth or coordinating educational or community-based programs.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to coordinate multiple activities, supervise youth, and collaborate effectively with diverse teams.
• Proficiency with Microsoft Office, Google Workspace, and electronic recordkeeping systems.
• Demonstrated professionalism, reliability, confidentiality, and sound judgment.
• Ability to satisfy applicable background screening and youth protection requirements.

Preferred Qualifications

• Experience with summer youth programs, career readiness, or DOES-funded initiatives.
• Familiarity with healthcare, STEM, AI education, or youth enrichment programming.
• Experience coordinating educational field trips and community partnerships.
• First Aid/CPR/AED certification or willingness to obtain certification.

4. Work Schedule and Flexibility

The Assistant Program Manager will work 20 hours per week in person at the GWED office, except

during the six-week summer program.

These hours will focus on program planning, participant recruitment, curriculum development, staff and

partner coordination, administrative documentation, reporting, and program evaluation.

Summer Program Schedule

During the six-week CRESP summer program, the Assistant Program Manager will work 40 hours per week, Monday through Friday, generally eight hours per day. The summer schedule replaces the regular 20-hour weekly schedule.

Flexible Availability and Additional Commitment

The Assistant Program Manager must demonstrate flexibility, reliability, and a strong commitment to the successful implementation of CRESP. Additional hours may be required during critical program periods, including participant recruitment, staff orientation, program launch, field trips, special events, graduation, and reporting deadlines. The employee must be willing to adjust their schedule when reasonably necessary, including occasional early mornings, evenings, or weekends, with advance notice whenever possible. All additional hours must be approved by the Executive Director, accurately documented, and

compensated in accordance with applicable wage and hour laws.

5. Compensation

Hourly Rate: $25.00

Regular office schedule – 46 weeks 20 $23,000

Total Estimated Annual Wages 1,160 hours $29,000

Compensation is based on actual hours worked and approved time sheets. The annual estimate excludes

additional approved hours, employer payroll taxes, and fringe benefits.

6. Performance Expectations

• Successful performance will be evaluated based on:
• Effective and timely program planning and implementation.
• Strong participant engagement, supervision, and safety.
• Accurate attendance tracking, documentation, and reporting.
• Effective staff coordination and communication.
• Compliance with GWED policies and applicable funding requirements.
• Professionalism, reliability, flexibility, and initiative.
• Contribution to program quality, participant outcomes, and continuous improvement.

7. Reporting and Accountability

The Assistant Program Manager reports directly to the Executive Director/CRESP Program Manager.

The position supports program operations and coordinates assigned activities; however, final authority

over personnel decisions, contractual commitments, and official funder communications remains with

the Executive Director or an authorized designee.

GWED is an Equal Opportunity Employer committed to diversity, inclusion, and youth empowerment.

The position carries an estimated annual base wage budget of $29,000, with flexibility for additional approved hours