Assistant Program Director

African-American-Planning-Commission,-Inc.; New York (NY); On-site; USD 79,000 - 96,000; Full time

Benefits offered by this job

Health and welfare benefits

Commuter benefits

Employee assistance program

Paid holidays & PTO (23 days)

Life insurance

Long term disability

403B retirement plan

Job summary

African-American Planning Commission, Inc. seeks an experienced administrator to manage office operations for the residence and ensure compliance with regulations. The role supports program staff, oversees payroll and HR functions, and coordinates with city agencies and funders.

The position emphasizes effective reporting, financial control, and cross‑unit collaboration to sustain service quality and program outcomes.

Qualifications

• Bachelor’s Degree required in Social Science.
• Minimum five years of administrative office management experience.
• Minimum three years of supervisory experience.
• Experience with NYC Department of Homeless Services and DHS CARES.

Responsibilities

• Supervise administrative support to program staff and ensure efficient program operation.
• Oversee vacancy control with facilities, maintenance, and city agencies.
• Administer on-site fiscal functions: invoicing, petty cash, financial reports and compliance.
• Administer attendance, payroll and HR functions to ensure proper compensation and benefits.
• Act as liaison to government funders, Homeless Services and related departments; ensure reporting and record keeping.

Skills

Verbal communication

Written communication

Interpersonal skills

Case management

Job development

Adult education

Team collaboration

DHS experience

Office management

DHS CARES familiarity

Education

Bachelor’s Degree in Social Science

Job description

Position Summary: This position is responsible for managing the administrative functions of the residence to ensure compliance with government regulations, effective administrative support to programs and efficient interaction with other facility departments.Principal Duties and Responsibilities:Under the general supervision of the Program Directors, Assistant Program Directors are expected to perform the following principal duties and responsibilities.Supervise administrative support to program staff, ensuring efficient program operation and achievement of program goals.Oversee vacancy control, including coordination with the facility's maintenance and operations units and city agencies, to ensure maximal revenue consistent with program goals and eligibility criteria.Administer on-site fiscal functions, including invoicing of receivables, control of petty cash and review of financial reports to ensure fiscal accountability, timely receipt of revenue, accuracy of financial records, compliance with funding source guidelines and adherence to Renee Steedley policies and procedures.Administer attendance, payroll and other onsite human resources' functions to ensure that personnel receive appropriate compensation and benefits and that recruitment, hiring and termination of personnel are processed in a prompt and effective mannerAct as chief facility liaison to government funding agencies, Homeless services liaison, to Renee Steedley support departments and the Assistant Administrator of Administration and Finance, Homeless Services, facilitating effective communication, compliance with reporting requirements, accurate record keeping and the timely and efficient processing of program needs.Initiate, plan, implement, assist with and follow-up on special projects to meet ad-hoc demands upon the facility and its Program Director.Ensure maximum productivity and development of staff by managing human resources' functions for the administrative unit.Plan, develop and implement administrative support policies and procedures, ensuring uniformity of service within the Division, compliance with Tier II Regulatory Agencies and synchromzat1on with other facility service units.Oversee the timely collection, preparation and analysis of administrative, client and program information to generate reports and memos, evaluate program performance and determine unmet needs.As a member of the interdisciplinary administrative team, participate in the development of facility policies, procedures and programming and function as an administrative team member to enhance overall service provisions and inter-unit staff collaboration.Minimal Qualifications:Degree Requirements: A Bachelor’s Degree in Social Science.Minimum of five (5) years administrative office management experience.Minimum of three (3) years supervisory experience.Experience working with the NYC Department of Homeless Services and DHS CARES.Other Qualifications:Previous experience with case management, job development, and/or adult educationPrevious experience creating and delivering impactful service plans for shelter residentsStrong verbal and interpersonal communication skills with focus on providing excellent client services.Strong written communication skills and ability to complete reports, as assignedDemonstrate ability to interact effectively and collaboratively with a diverse community of residents, program staff and external vendors.Ability to exercise good judgment and apply problem solving skills.Experience working collaboratively in a team oriented and outcomes focused environment.Compensation and Benefits:Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals’ competencies, education/professional certifications, qualifications/experience and performance in the role.CompensationThe base salary compensation being offered for this role is $87,555.26.BenefitsAAPCI provides a competitive benefit package which includes the following (eligibility requirements apply):• Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision• Commuter Benefits• Employee Assistance Program• Paid Holidays, Annual Paid Time Off (23 days)• Life Insurance• Long Term Disability• Retirement Benefits Plan (403B)• You may also get your college student debt forgiven tax free on Federal Direct*Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan.Equal Employment OpportunityAAPCI is an equal employment opportunity employer and understands that embracing our differences makes us a stronger, better agency. We appreciate the importance of having a workforce that reflects the various communities in which we work and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.“AAPCI is subject to, and in compliance with, the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors. AAPCI will consider requests for reasonable accommodations consistent with applicable law and the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors.”