Assistant Program Coordinator – Enterprise Transformation

Jobtailor; San Diego (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor is seeking an entry-level Program Coordinator in San Diego to support program management activities and ensure timely, accurate reporting. You will help track milestones, prepare stakeholder updates, and maintain key project documents, while coordinating cross-functional communications across teams.

The role emphasizes strong organization, communication skills, and proficiency with MS Office and Teams. A related bachelor’s degree and 0–2 years’ experience are preferred.

Qualifications

• Bachelor's degree in Business, Communications, Project Management, or related field.
• GPA of 2.8 or higher.
• 0–2 years of professional experience, including internships.
• Proficiency in Microsoft Office Suite and Microsoft Teams.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Tracking progress against approved program milestones; assistance in execution of the risk management process.
• Assist with the preparation of status updates and stakeholder-facing materials.
• Assist in the maintenance of program scope documents, project timelines, meeting notes, action registers, and related program documentation for review by Program Management.
• Monitor program scheduling, budget status, resource needs, and performance indicators to support informed decision‑making and timely escalation.
• Coordinate meetings, follow-ups, documentation updates, and cross‑functional communications as provided by program leadership to support alignment across program teams.
• Support data gathering, reporting, and process documentation activities to improve visibility into program execution and operational performance.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Education

Bachelor's degree in Business/Communications/Project Management

GPA 2.8 or above

Tools

Microsoft Office Suite

Microsoft Teams

Job description

• Tracking progress against approved program milestones; assistance in execution of the risk management process.


• Assist with the preparation of status updates and stakeholder-facing materials.


• Assist in the maintenance of program scope documents, project timelines, meeting notes, action registers, and related program documentation for review by Program Management.


• Monitor program scheduling, budget status, resource needs, and performance indicators to support informed decision‑making and timely escalation.


• Coordinate meetings, follow-ups, documentation updates, and cross‑functional communications as provided by program leadership to support alignment across program teams.


• Support data gathering, reporting, and process documentation activities to improve visibility into program execution and operational performance.

Requirements

• Bachelor's degree in Business, Communications, Project Management, or related field


• 2.8 GPA


• 0–2 years of professional experience, including internships


• Proficiency in Microsoft Office Suite and Microsoft Teams


• Exceptional organizational skills and attention to detail


• Strong written and verbal communication skills

Core Competencies

Demonstrates strong organizational skills and attention to detail while supporting program management through effective communication, documentation, and data reporting. Proficient in coordinating cross-functional activities and maintaining program documentation to enhance operational performance.

Highest-signal resume keywords

• Bachelor's Degree


• Microsoft Office Suite Proficiency


• Microsoft Teams Proficiency


• Organizational Skills


• Written And Verbal Communication Skills

ATS Optimization Keywords

Soft Skills

• Attention To Detail

Industry Keywords

• Program Management


• Risk Management


• Stakeholder Engagement


• Project Documentation


• Performance Indicators