Assistant Production Office Coordinator

Nexstar Media Group, Inc.; Los Angeles (CA); On-site; USD 28,413 - 40,467; Full time

Job summary

KTLA in Pasadena is seeking a Production Coordinator for a temporary, live-event season. You will lead pre-, during, and post-production coordination, assemble script books, staff information, and manage rundowns and schedules. You will handle travel, call times, and liaison duties with talent and staff.

The role requires a Bachelor's in a related field, strong admin skills on PC tools, and proven live TV experience with superb organizational abilities and deadline discipline.

Qualifications

• Bachelor’s degree in film, communications, marketing, management, or related field required.
• Experience in live television, scripted or related field expected.
• Proficient in administrative tasks and on a PC (Excel, Outlook, Word, OneDrive).
• Knowledge of live show rundowns and scripts formatting is essential.
• Ability to multitask with strong attention to detail and deadlines.

Responsibilities

• Be the main hub for pre-production, coordination, and post-production tasks.
• Assemble script books and coordinate information to staff, crew, and talent.
• Manage files in OneDrive for executives, writers, and producers.
• Book travel, meetings, and coordinate call times and talking points.
• Liaise between KTLA and float builders during location shoots.
• Perform clerical duties and manage Executive Producer calendars.
• Provide telephone coverage and research for scripts.
• Complete script books, rundowns, schedules, and ROS day schedules.
• Work on the live event on location in Pasadena, temporary Oct–Jan.

Skills

Administrative tasks

Live TV experience

Multitasking

Attention to detail

Professional telephone etiquette

Written and verbal communication

Discretion with confidential info

Time management

Deadline-driven

Education

Bachelor’s degree in film, communications, marketing, management, or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

OneDrive

Job description

Responsibilities

• Will be the main hub for all pre-production, coordination, and post-production tasks.
• Will assemble script books, and coordinate all needed information to staff, crew and talent.
• Will manage files in OneDrive for Executive Producers, writers, and producers, including rundown, production schedules, script, etc.
• Will book travel, meetings, and coordinate with producers and talent for call times, talking points for promotional appearances, etc.
• Will assist the Executive Producers, writer, and talent during location scouts to float barns, create itineraries/maps, and act as the liaison between KTLA and commercial float builders.
• Perform clerical duties to support the show and producers.
• Manage calendar for Executive Producer.
• Provide telephone coverage.
• Research for script writers and format script for print.
• Responsible for completing script books, rundowns, schedules and itineraries for ROS meetings, table reads and day of show.
• Will work on the live event on location in Pasadena.
• Position is temporary late October or November to first week of January.

Requirements

• Bachelor’s degree in film, communications, marketing, management, or related field
• Must have experience in live television, scripted or related field
• Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are must.
• Knowledge of live show rundowns and scripts including formatting imperative.
• Ability to multitask with excellent attention to detail and handle a lot on their plate all at once
• Internship experience at television stations or production companies are an asset
• Previous experience as a production coordinator or APOC a must.
• Familiarity with all aspects of live event production to facilitate effective communication
• Superb organizational and time management skills
• Ability to complete multiple tasks in a fast-moving environment
• Capable of meeting deadlines and working with daily time constraints
• Talent for anticipating needs
• Professional judgment for handling confidential information
• Excellent written and verbal communications; professional telephone etiquette

Availability: Immediately

Compensation: $25/hr.+ - commensurate with experience and skill level

EEO Statement: All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

KTLA will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles County Fair Chance Hiring Ordinance.