Production Coordinator

University of California, Los Angeles; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

University of California, Los Angeles (UCLA) School of Theater, Film and Television is seeking an operational coordinator for film productions. You will manage development through distribution, including production schedules, budgets, contracts, hiring, travel logistics, legal clearances, and fundraising support, aligning with the Dean's creative vision.

You will collaborate with faculty leadership, university units, production crews, funders, and external partners to resolve complex challenges

Qualifications

• Knowledge of the entertainment industry related to film, television, theater, digital media, and animation.
• Highly computer literate—extensive experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and graphics programs; internet research.
• Ability to work independently, organize work, and manage multiple projects with fluctuating workload.
• Initiative to follow through on assignments with minimal supervision.
• Maintain confidentiality and handle sensitive information with tact.
• Excellent interpersonal skills to interact with administrators, faculty, staff, students, vendors, media, and the public.
• Experience with project management to keep timelines and budgets on track.
• Collaborate with legal for licensing/clearance issues and with distribution/marketing teams.
• Collaborate with TFT HR, Business and Finance to hire crew within UCLA policies.
• Experience securing production insurance and workers' compensation for production.
• Coordinate with marketing and website designer for film website updates and festival materials.

Responsibilities

• Oversee production schedules, budgets, contracts, hiring, travel logistics, and legal clearances.
• Collaborate with faculty leadership and external partners to resolve production challenges.
• Supervise student employees and production support staff.
• Support fundraising, marketing, and festival distribution activities.
• Ensure projects are completed on schedule, within budget, and in compliance with University policies.
• Liaise with distribution and marketing consultants and partners as needed.

Education

Bachelor's degree in related area

Tools

Microsoft Office

Graphics programs

Internet research

Job description

Special Instructions to Applicants

This is a one-year contract with the potential for renewal for up to three additional years.

Department Summary

At the UCLA School of Theater, Film and Television we are committed to being a world-renowned interdisciplinary professional hub, dedicated to cultivating exceptional humanistic storytellers, trailblazing industry leaders, and insightful scholars. Rooted in our rich heritage as a top-tier entertainment and performing arts institution, we champion diverse and innovative voices that have the power to enlighten, captivate, and usher in transformative change for a brighter future. By seamlessly blending the study and creation of live performance, film, television, and the digital arts through our groundbreaking curriculum, we offer not just education, but experiences. We take pride in our doctoral pursuits in theater, performance studies, cinema, and media studies. Our mission is to inspire, engage, and challenge the next generation of entertainment and academic leaders to create a more inspired and inclusive world.

Position Summary

Serves as the operational coordinator for film productions, managing all phases of projects from development through distribution in support of the Dean's creative vision. Oversees production schedules, budgets, contracts, hiring, travel logistics, legal clearances, fundraising support, marketing, and film festival distribution, ensuring projects are completed on schedule, within budget, and in compliance with University policies. Collaborates with faculty leadership, University administrative units, production crews, funders, and external partners to resolve complex production challenges, supervise student employees and production support staff, and cultivate relationships that advance the successful completion, promotion, and distribution of film projects.

Salary & Compensation

• *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Knowledge of the entertainment industry related to film, television, theater, digital media, and animation is required. (Required)
• Highly computer literate-extensive experience utilizing Microsoft Office, including Word, Excel, Power Point and Outlook, and familiar with internet-based research applications, and graphics programs. (Required)
• Ability to work independently, organize work, set priorities that accurately reflect the relative importance of job responsibilities, handle several projects simultaneously, and adapt to fluctuating workload, frequent schedule changes, and interruptions. (Required)
• Ability to take initiative to follow through on assignments in a timely fashion with minimal supervision. (Required)
• Ability to maintain confidential and sensitive information with tact and discretion. (Required)
• Demonstrated excellent interpersonal skills to interact effectively, diplomatically, and cooperatively with high volume of administrators, faculty, staff members, students, vendors, members of the news media and the general public from diverse cultures. (Required)
• Ability to analyze situations and/or information, identify problems, propose alternative solutions, and/or problem solving as needed. (Required)
• Demonstrated experience with project management, and the ability to maintain timelines and keep production timely and within budget. (Required)
• Collaborate with legal consultant to ensure all licensing and clearance for defamation, third party elements, privacy issues. (Required)
• Collaborate with TFT HR, Business and Finance teams to hire crew within UCLA policies and procedures. (Required)
• Experience securing production insurance and workers compensation for production and crew, collaborating with insurance brokers, and ensuring all legal needs are met. (Required)
• Collaborate with distribution and marketing consultants as needed, and website designer for film website and updates, including adding film festival screening and award laurels. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• 5% Travel may be required to be on-site at film shoots and for film festivals.

Schedule

9:00 a.m. - 1 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description