Assistant Payroll Officer

Texas-School-For-the-Dea; Austin (TX); On-site; USD 39,000 - 46,000; Full time

Job summary

Texas School for the Deaf in Austin, TX is seeking an Assistant Payroll Officer to support payroll and time and leave functions, ensuring timely and accurate processing by compiling, organizing and entering data in the system.

The role involves reviewing payroll data for accuracy, handling deductions and taxes, preparing wage garnishments, and maintaining confidential records while coordinating with HR and managers to ensure compliance and timely payments.

Qualifications

• High School Diploma or equivalent.
• Experience or education in basic accounting.
• Sign Language: The applicant does not need to have sign language skills at hire but will be required to participate in sign language classes offered at TSD until reaching a level of INTERMEDIATE as evaluated on the Sign Language Proficency Interview.

Responsibilities

• Review and analyze payroll data and reports for accuracy and resolve discrepancies.
• Assist in processing payroll changes including deductions, taxes, and direct deposits.
• Assist with payroll data entry for new employees and updates.
• Calculate pay adjustments and enter data into payroll system.
• Prepare and track wage garnishments and child support orders.
• Compile reports for management and government agencies.

Skills

Communication skills

Confidentiality

Time management

Attention to detail

Customer service

Teamwork

Education

High School Diploma or equivalent

Bachelor's degree in accounting

Tools

CAPPS

Job description

Assistant Payroll Officer

Texas School for the Deaf Human Resources - Austin, Texas Open in Google Maps

Job Details

Job ID: 5936962
Application Deadline: Oct 02, 2026 5:00 PM (Central Standard Time)
Posted: Yesterday

Starting Date: Immediately

Job Description

TERMS OF EMPLOYMENT

Length of position:260 days

Hours:7:30am to 4:30pm

SUMMARY

Provides support to the payroll and time and leave functions of the Human Resources department, ensures the timely and accurate processing of payroll and time and leave records by compiling, organizing, and entering data in the system.

ESSENTIAL FUNCTIONS

• Review and analyze payroll data and reports for accuracy, and resolve discrepancies to ensure accurate posting to payroll records
• Assist in the processing of payroll changes to include but not limited to calculation of special payments and overtime payments, tax withholding, other various deductions, direct deposit, address changes, salary changes, terminations, payment cancellations, etc.
• Assist with preparation of substitute payroll calculation and data entry.
• Process paperwork for new employees and enter employee information into the payroll system.
• Calculate pay adjustments and key data into payroll system
• Prepare, process, and track wage garnishments and child support orders
• Compile reports as required by management and government agencies
• Oversee employee exemption certificates, direct deposit and other deductions to update payroll records
• Prepare and process electronic transmission of payroll data such as pension, retirement, insurance and credit union payments
• Perform payroll audits to update employee data in the system
• Maintain filing system for payroll and related records
• Prepare and direct processing of deductions
• Assist in the coordination and interaction with federal, state and other agencies on issues pertaining to employee compensation or mandatory deductions
• Perform duties of Payroll Officer in Payroll Officer’s absence
• Perform related duties as to specific assignments
• Provide service to customers by answering questions, providing information, making referrals, and assuring appropriate follow-through and/or resolution
• Communicate with managers, supervisors, co-workers, citizens, and others, maintains confidentiality
• Assists in special projects at the direction of the Payroll Officer and Human Resources Director
• Other duties as assigned

MINIMUM QUALIFICATIONS

Payroll Assistant

• High School Diploma or equivalent
• Experience or education in basic accounting
• Sign Language: The applicant does not need to have sign language skills at hire but will be required to participate in sign language classes offered at TSD until reaching a level of INTERMEDIATE as evaluated on the Sign Language Proficency Interview

Payroll Specialist I-IV

• BA with major coursework in accounting or 4 years’ experience in payroll processing
• Additional years of experience required for Payroll Specialist II-IV levels
• Sign Language: The applicant does not need to have sign language skills at hire but will be required to participate in sign language classes offered at TSD until reaching a level of INTERMEDIATE as evaluated on the Sign Language Proficency Interview

DESIRABLE QUALIFICATIONS

• Experience working in CAPPS or other payroll related program
• Payroll experience
• Intermediate or above sign skill

KNOWLEDGE, SKILLS AND ABILITIES/ATTRIBUTES

• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills, and follow up effectively with all staffing levels.
• Ability to communicate information and ideas in speaking and writing so others will understand.
• The ability to choose the right mathematical methods or formulas to solve a problem.
• Excellent client service skills.
• Ability to work in team-oriented environment.
• Ability to work independently in a time sensitive environment.
• Ability to maintain confidentiality.
• Ability to prioritize and organize workload, multi-task, adapts quickly to change, and deliver under the pressure of deadlines.
• Ability to develop and maintain cooperative working relationships with the Payroll, Benefits, and Human Resources Department, as well as clients and vendors.
• Excellent time management skills and must be detail oriented.

SUPERVISOR

Human Resources Director

MILITARY OCCUPATION SPECIALTY (MOS) CODE

Payroll Assistant, Payroll Specialist I-IV, see page5 of https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.

Position Type: Full-Time
Salary: $3,792.54 Per Month

Job Requirements

• Citizenship, residency or work visa required

Contact Information

Map