Assistant Payroll Officer

Human Resources; Austin (TX); On-site; USD 39,000 - 46,000; Full time

Job summary

Texas School for the Deaf is seeking an Assistant Payroll Officer in Austin to support payroll and time and leave functions. This role ensures timely and accurate processing by compiling, organizing, and entering data in the payroll system.

Responsibilities include reviewing payroll data for accuracy, processing changes, handling direct deposits, garnishments, and preparing reports for management and government agencies, while maintaining confidentiality and customer service across departments.

Qualifications

• Requires knowledge of payroll processing and timekeeping.
• Experience with payroll audits and deductions.
• Must maintain confidentiality and handle sensitive data.

Responsibilities

• Review payroll data for accuracy and resolve discrepancies.
• Process payroll changes including overtime and deductions.
• Prepare substitute payroll calculations and data entry.
• Enter new employee information into payroll system.
• Process wage garnishments and child support orders.
• Compile reports for management and government agencies.
• Coordinate with federal and state agencies on deductions/issues.
• Assist in payroll officer duties during absence.

Skills

High School Diploma

Accounting basics

Sign language basics

Payroll processing

Data entry accuracy

Attention to detail

Education

High School Diploma or equivalent

BA in accounting or related field

Tools

CAPPS or payroll system

Job description

Assistant Payroll Officer

Texas School for the Deaf Human Resources - Austin, Texas Open in Google Maps

Job Details

Job ID: 5936962
Application Deadline: Oct 02, 2026 5:00 PM (Central Standard Time)
Posted: Yesterday

Starting Date: Immediately

Job Description

TERMS OF EMPLOYMENT

Length of position:260 days

Hours:7:30am to 4:30pm

SUMMARY

Provides support to the payroll and time and leave functions of the Human Resources department, ensures the timely and accurate processing of payroll and time and leave records by compiling, organizing, and entering data in the system.

ESSENTIAL FUNCTIONS

• Review and analyze payroll data and reports for accuracy, and resolve discrepancies to ensure accurate posting to payroll records
• Assist in the processing of payroll changes to include but not limited to calculation of special payments and overtime payments, tax withholding, other various deductions, direct deposit, address changes, salary changes, terminations, payment cancellations, etc.
• Assist with preparation of substitute payroll calculation and data entry.
• Process paperwork for new employees and enter employee information into the payroll system.
• Calculate pay adjustments and key data into payroll system
• Prepare, process, and track wage garnishments and child support orders
• Compile reports as required by management and government agencies
• Oversee employee exemption certificates, direct deposit and other deductions to update payroll records
• Prepare and process electronic transmission of payroll data such as pension, retirement, insurance and credit union payments
• Perform payroll audits to update employee data in the system
• Maintain filing system for payroll and related records
• Prepare and direct processing of deductions
• Assist in the coordination and interaction with federal, state and other agencies on issues pertaining to employee compensation or mandatory deductions
• Perform duties of Payroll Officer in Payroll Officer’s absence
• Perform related duties as to specific assignments
• Provide service to customers by answering questions, providing information, making referrals, and assuring appropriate follow-through and/or resolution
• Communicate with managers, supervisors, co-workers, citizens, and others, maintains confidentiality
• Assists in special projects at the direction of the Payroll Officer and Human Resources Director
• Other duties as assigned

MINIMUM QUALIFICATIONS

Payroll Assistant

• High School Diploma or equivalent
• Experience or education in basic accounting
• Sign Language: The applicant does not need to have sign language skills at hire but will be required to participate in sign language classes offered at TSD until reaching a level of INTERMEDIATE as evaluated on the Sign Language Proficency Interview

Payroll Specialist I-IV

• BA with major coursework in accounting or 4 years’ experience in payroll processing
• Additional years of experience required for Payroll Specialist II-IV levels
• Sign Language: The applicant does not need to have sign language skills at hire but will be required to participate in sign language classes offered at TSD until reaching a level of INTERMEDIATE as evaluated on the Sign Language Proficency Interview

DESIRABLE QUALIFICATIONS

• Experience working in CAPPS or other payroll related program
• Payroll experience
• Intermediate or above sign skill

KNOWLEDGE, SKILLS AND ABILITIES/ATTRIBUTES

• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills, and follow up effectively with all staffing levels.
• Ability to communicate information and ideas in speaking and writing so others will understand.
• The ability to choose the right mathematical methods or formulas to solve a problem.
• Excellent client service skills.
• Ability to work in team-oriented environment.
• Ability to work independently in a time sensitive environment.
• Ability to maintain confidentiality.
• Ability to prioritize and organize workload, multi-task, adapts quickly to change, and deliver under the pressure of deadlines.
• Ability to develop and maintain cooperative working relationships with the Payroll, Benefits, and Human Resources Department, as well as clients and vendors.
• Excellent time management skills and must be detail oriented.

SUPERVISOR

Human Resources Director

MILITARY OCCUPATION SPECIALTY (MOS) CODE

Payroll Assistant, Payroll Specialist I-IV, see page5 of https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

It is the Texas School for the Deaf’s (TSD) policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, political affiliation or belief, or any other characteristic protected by state, federal, or local law. TSD expressly prohibits any form of workplace discrimination or harassment based on any of these characteristics. Retaliation against individuals who oppose unlawful discrimination or participate in an employment discrimination proceeding is also prohibited. This policy applies to all terms and conditions of employment, including hiring, firing, promotions, training, wages, and benefits. In addition to federal law requirements, TSD complies with applicable state and local laws governing nondiscrimination in employment.

Position Type: Full-Time
Salary: $3,792.54 Per Month

Job Requirements

• Citizenship, residency or work visa required