Assistant Payroll Manager

AppleOne Employment Services; Wilmington (DE); On-site; USD 90,000 - 100,000; Full time

Job summary

AppleOne Employment Services in Wilmington, DE is seeking an experienced Assistant Payroll Manager to lead our payroll team in a direct-hire, onsite role. You will manage day-to-day operations, ensure multi-state payroll processing accuracy, and support payroll tax compliance.

The ideal candidate has 5+ years of payroll experience, supervisory exposure, strong knowledge of payroll systems and HRIS, and a degree in Accounting/Finance.

Qualifications

• 5+ years of progressive payroll experience, including supervisory or leadership responsibilities.
• Strong knowledge of multi-state payroll processing and payroll tax regulations.
• Experience with payroll systems, HRIS platforms, and advanced Excel.
• Ability to maintain confidentiality and meet deadlines; high payroll accuracy.

Responsibilities

• Assist with managing day-to-day payroll operations, team workflow, and processing deadlines.
• Ensure accurate multi-state payroll processing in compliance with federal, state, and local regulations.
• Oversee payroll changes (new hires, terminations, pay rate updates, status changes) and related documentation.
• Support payroll tax compliance, union reporting, unemployment claims, garnishments, and tax withholding administration.
• Maintain payroll records and reports; support internal and external audits.
• Train, mentor, and develop payroll staff to improve accuracy and performance.

Skills

Multi-state payroll

Payroll tax

Supervisory

Excel

HRIS

Communication

Confidentiality

Education

Bachelor's degree

Tools

HRIS systems

Payroll software

Job description

Job Summary

A growing organization in the industrial facilities and infrastructure construction industry is seeking an experienced Assistant Payroll Manager for a direct hire opportunity in Wilmington, DE. This onsite role is ideal for a payroll professional who brings strong multi-state payroll knowledge, payroll tax expertise, and the ability to support and develop a payroll team.

Key Responsibilities

• Assist with managing day-to-day payroll operations, team workflow, and payroll processing deadlines.
• Ensure accurate and timely multi-state payroll processing in compliance with federal, state, and local regulations.
• Oversee payroll changes, including new hires, terminations, pay rate updates, employee status changes, and related documentation.
• Support payroll tax compliance, payroll tax submissions, union reporting, unemployment claims, wage garnishments, and tax withholding administration.
• Maintain payroll records, reports, and employee payroll documentation while supporting internal and external audit activities.
• Help train, mentor, and develop payroll staff to strengthen team performance and payroll accuracy.

Compensation and Benefits

• Salary range: $90,000 to $100,000 annually.
• Employment type: Direct hire, full-time.
• Work arrangement: Onsite in Wilmington, DE.
• Comprehensive benefits package.
• Stable opportunity with leadership growth potential.
• Collaborative team environment.

Required Qualifications and Skills

• Support multi-state payroll processing, payroll compliance, and payroll tax activities.
• Manage payroll workflow, deadlines, employee payroll updates, and reporting requirements.
• Partner with payroll leadership to improve accuracy, efficiency, documentation, and team performance.
• Assist with audits, union reporting, unemployment claims, garnishments, and payroll-related compliance matters.
• 5+ years of progressive payroll experience, including supervisory or leadership responsibilities.
• Strong understanding of multi-state payroll processing and payroll tax regulations.
• Experience managing payroll workflows and supporting payroll team members.
• Proficiency with payroll systems, HRIS platforms, and Microsoft Excel.
• Strong communication, organizational, analytical, and problem-solving skills.
• Ability to maintain confidentiality, meet deadlines, and ensure a high level of payroll accuracy.
• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.

Preferred Qualifications

• CPP, Certified Payroll Professional, certification is a plus.
• Payroll experience within construction, industrial services, infrastructure, or a union workforce environment is helpful.
• Experience supporting payroll audits, union reporting, and complex multi-state compliance requirements is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.