Assistant Office Manager

Yellowstone Landscape; Wauconda (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Yellowstone Landscape seeks an Assistant Office Manager in Wauconda, IL. This mid-senior level role involves multitasking and organizational skills to support the office and provide exceptional client service. Join a leading company in commercial landscaping, offering competitive pay and a full benefits package.

Benefits

Competitive pay; paid weekly

Full benefits package including health, dental, vision, and life insurance

401k with company match

Paid time off and holiday pay

Qualifications

• At least three years of prior experience in an Office Manager/Administrative Assistant role.
• High attention to detail and excellent organizational skills.
• Bilingual (English/Spanish) communication skills are highly preferred.

Responsibilities

• Handle requisitions and purchase orders for Branch field management.
• Provide exceptional customer service while greeting visitors.
• Assist with coordination of new hire paperwork and scheduling.

Skills

Organization

Multi-tasking

Customer Service

Communication

Education

Associates degree in business or related field

Tools

Financial software packages

Job description

Join to apply for the Assistant Office Manager role at Yellowstone Landscape.

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices, and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Assistant Office Manager. This position requires a professional with a positive attitude and excellent multi-tasking and time-management skills.

Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.

What You'll Do

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls, and take messages
• Perform general administrative duties such as filing, photocopying, scanning, and faxing
• Prepare outgoing correspondence, accept incoming correspondence, and open and sort mail/FedEx/UPS
• Maintain office supplies and inventories
• Enter and code timesheets and coordinate payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms, and scheduling

What We're Looking For

• Must be highly organized, resourceful, and a strong multi-tasker
• Must have and maintain an upbeat, professional, and friendly attitude and demeanor
• High attention to detail, excellent organizational skills, and ability to multitask with minimal supervision
• At least three years of prior experience in an Office Manager/Administrative Assistant role
• Prior experience with financial software packages preferred
• Associates degree in business or a related field preferred
• Strong oral and written communication skills
• Bilingual (English/Spanish) communication skills are highly preferred

Why Join Yellowstone

• Competitive pay; paid weekly
• Full benefits package including health, dental, vision, life, and disability insurance, 401k with company match, paid time off, and holiday pay
• A company that values and appreciates YOU!

Become part of the team dedicated to Excellence in Commercial Landscaping!

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative

This job posting is active. No indication of expiration was found.