Assistant Office Manager

Yellowstone Landscape; Wauconda (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive pay (weekly)

Benefits package + 401k

Paid time off & holidays

Job summary

Yellowstone Landscape is seeking an Assistant Office Manager in Wauconda, IL to oversee administrative tasks, receptionist duties, and basic payroll coordination for the branch. The role requires strong organization, communication, and the ability to multitask in a fast-paced environment.

Responsibilities include handling requisitions, processing billing documents, and supporting field management with office operations.

Qualifications

• Must be highly organized with strong multi-tasking abilities.
• Excellent written and spoken communication skills.
• Bilingual English/Spanish is highly preferred.

Responsibilities

• Handle requisitions and purchase orders for Branch field management.
• Track and process documents for efficient billing.
• Provide exceptional customer service at the reception area.

Skills

Organized

Multitasking

Resourceful

Communication

Bilingual English/Spanish

Education

Associates degree in business or related major

Tools

Financial software

Job description

Assistant Office Manager | Yellowstone Landscape# Assistant Office ManagerIL - Wauconda## Job DescriptionAre you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Assistant Office Manager. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills.*Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website:* *www.yellowstonelandscape.com**.***What You'll Do:*** Handle requisitions and purchase orders for Branch field management* Track and process documents for efficient billing* Provide exceptional customer service while greeting visitors and managing the reception area* Operate multi-line telephone console, transfer calls and take messages* Perform general administrative duties such as filing, photocopying, scanning and faxing* Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS* Maintain office supplies and inventories* Entering and coding timesheets and coordinating payroll for the Branch* Assist with coordination of new hire paperwork, uniforms and scheduling**What We're Looking For:*** Must be highly organized, resourceful and a strong multi-tasker* Must have and maintain an upbeat, professional and friendly attitude and demeanor* Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision* Three years of prior experience in an Office Manager/Administrative Assistant role is necessary* Prior experience with financial software packages preferred* Associates degree in business or related major preferred* Strong oral and written communication skills* Bilingual (English/Spanish) communication skills are highly preferred**Why Join Yellowstone:*** Competitive pay; paid weekly.* Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay.* A company that values and appreciates YOU!Become part of the team dedicated to *Excellence in Commercial Landscaping!* BelaBelaConversation Started • Nov 10Hi! I'm Bela, your personal Yellowstone Landscape job assistant. Thank you for your interest. We are looking for great talent for many types of jobs. Para continuar en espanol escriba \"hola.\" If you would like to start a new application type \"new.\"I can help you apply to the Assistant Office Manager role at 610 W Liberty St, Wauconda IL 60084. To get started, can you please provide me with your first and last name?